Detailed job description
and main responsibilities
The post holder provides full administrative, secretarial and personal assistant support primarily to the Head of Operations and Facilities and also supports the Facilities Directorate Manager.
Other support will be provided to the management team within Facilities when required including communications, information distribution, compliance with governance.
The job holder will take and distribute actions/minutes from meetings within Facilities on a regular basis.
Person specification
Qualifications
Essential criteria
1. Educated to GCSE grade C or above in English and Maths
2. Vocational level 3 in administration or equivalent experience
Experience
Essential criteria
3. Recent experience of working as PA/Secretary
4. Experience of minuting meetings, either face-to-face or virtually
5. Recent experience of working as part of a team
Technical Skills
Essential criteria
6. Evidence of organisational skills
7. Ability to prioritise, deal with conflicting demands, pressures and tight deadlines
Desirable criteria
8. NHS Electronic Staff Record
9. Allocate e-Rostering
10. eProc procurement system
Knowledge
Essential criteria
11. In depth knowledge of Microsoft 365 (including Excel, Word and Outlook)
Desirable criteria
12. Knowledge of hospital computer systems