Job Title: Events Assistant (Part-Time/Flexible, Voluntary)
Organisation: Community Mind Connect (CMC)
Location: Lancaster, UK (remote working for planning tasks possible)
Commitment: Approximately 2 hours per week/month, flexible around event dates.
About Community Mind Connect (CMC): At CMC we aim to empower individuals and communities by driving innovative solutions in arts, education, and planet-friendly projects. Community Mind Connect C.I.C. is a catalyst for positive change, connecting communities with cutting-edge ideas to build a more sustainable and vibrant future.
Our Approach to Collaboration: At CMC, collaboration is fundamental. We partner with local organisations to strengthen our impact and better serve the Lancaster District community. Through joint projects such as community art initiatives and wellbeing programmes, we deliver innovative projects and share resources effectively.
Role Summary
Community Mind Connect seeks an enthusiastic and organised Events Assistant to join our team on a voluntary basis. This is a fantastic opportunity to gain hands‑on experience in event planning and contribute to engaging and impactful events for the Lancaster community. Working closely with the Events Coordinator, the Assistant will support all aspects of event organisation and delivery, helping CMC connect with and inspire the local community.
Key Responsibilities
* Assist with the planning and coordination of various events including workshops, exhibitions, community gatherings and fundraising events.
* Research and book suitable venues, liaising with venue staff as needed.
* Manage logistics such as sourcing equipment, materials and refreshments.
* Communicate with external suppliers (caterers, AV technicians, printers).
* Recruit, brief and coordinate volunteers for events.
* Support marketing and promotion via social media, website and offline methods (flyers, posters).
* Provide on‑site support during events: setup, registration, attendee management and breakdown.
* Track event expenses and ensure budgets are adhered to.
* Assist with collecting feedback and evaluating events post‑event.
* Provide general administrative support: creating schedules, managing RSVPs, preparing documents.
Person Specification
* Enthusiastic about events and community engagement.
* Highly organised and detail‑oriented.
* Excellent communication and interpersonal skills.
* Proactive, able to take initiative.
* Can work independently and as part of a team.
* Flexible and adaptable to changing situations.
* Comfortable in a fast‑paced environment.
* Proficient in basic IT skills.
Desirable Skills / Experience
* Experience in event planning or event management.
* Familiarity with online event platforms (e.g., Eventbrite).
* Basic marketing and promotion knowledge for events.
* Volunteer coordination experience.
* Budget management skills.
* First aid certification.
What We Offer
* Valuable hands‑on experience in event planning and management within a community‑focused organisation.
* The opportunity to develop key skills in organisation, communication and event delivery.
* The chance to contribute to engaging and impactful events for the Lancaster community.
* The opportunity to work alongside a passionate and dedicated team.
* Flexible working arrangements.
* Job satisfaction from helping CMC connect with the community and achieve its goals.
How to Apply
Interested individuals should submit a brief expression of interest outlining relevant skills and experience and why they want to volunteer as an Events Assistant, together with a CV, to thomas@cmindconnect.co.uk. Deadline: 01/09/25.
Equal Opportunity
We particularly encourage applications from individuals who reflect the diversity of the Lancaster community. This is a voluntary position, unpaid; reasonable expenses incurred may be reimbursed according to CMC's expenses policy.
About the Company
Community Mind Connect C.I.C. is dedicated to building a more sustainable and vibrant future for the Lancaster district by connecting communities with cutting‑edge ideas. We empower individuals and communities through innovative solutions in the arts, education and planet‑friendly projects, acting as a catalyst for positive change.
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