To provide comprehensive and professional support to the Post-registration Foundation Training Programme within the School of Pharmacy and Pharmaceutical Sciences, providing support and guidance on supporting admissions and enrolment activity, taught programme administration and assessments.
MAIN DUTIES AND RESPONSIBILITIES
* Liaise with the Programme Director to plan, prioritise and organise the work and resources required for delivery of the Post-registration Foundation Training programme.
* Provide detailed advice and guidance on postgraduate taught administrative processes and procedures to internal and external customers (staff, students or members of the public), using judgement and creativity to suggest the most appropriate course of action, and contributing to the solving of more complex issues.
* Work with others to make recommendations to improve our ways of working.
* Establish productive relationships with key individuals (University colleagues and external contacts) to help improve the level of service the team provides to its customers.
* Perform a variety of administrative duties to support the team and department achieve its objectives.
* Gather and analyse data (e.g. relating to postgraduate taught student services) so that informed decisions can be made, establishing basic trends and patterns in the data and providing reports and recommendations for management.
* Instruct and guide colleagues across the University within postgraduate taught administration as required.
General Duties
* Abide by all University policies and undergo appropriate personal and professional development.
* Perform other duties which are not included above, but which will be consistent with the role.
* Uphold the Professional Services Values & Behaviours or local equivalent.
Person Specification
IMPORTANT NOTE: When submitting your supporting statement, you must provide evidence as to how you meet each of the essential (and desirable if applicable) criteria below. We suggest that you do so by using each of the criteria as sub-headings, providing written evidence of your relevant skills underneath. Before uploading this attachment, please ensure that you include ****BR within the filename.
We want to employ people with a wide variety of experiences. We welcome applications from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We are particularly seeking applications from candidates who come from backgrounds that are underrepresented at the University, including people from Black, Asian and Minority Ethnic communities.
The successful candidate will be a strong team player who will work with colleagues to provide a great service to the Centre staff and its partners (internal, external). You don't need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.
This role may be an opportunity for you to build on your experience from working in a previous administrative role or environment with particular interest in Centre and research administration, showing your transferable skills and aptitude to be successful in the role. You should be enthusiastic about developing your knowledge and skills to become a valued member of the team.
Your application will be assessed against the following essential and desirable criteria for the role. Please copy and paste this section into a new document and give clear examples of how you can evidence meeting each criteria by writing under each one. You can draw on elements from any aspect of your life (e.g. work, home, education/qualifications or community life) as long as you focus on their relevance to the role.
Essential Criteria
* Ability to communicate in writing clearly, concisely, and effectively to provide detailed advice and guidance on student administrative processes in relation to the postgraduate taught programmes of study.
* Evidence of a good standard of numeracy and IT literacy.
* Experience of working in an administrative role or environment and ability to set up standard office systems and procedures, making improvements to these as appropriate.
* Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding.
* Ability to advise and influence key stakeholders in your area of work.
* Ability to explore customers' needs and adapt the service you provide accordingly to ensure a quality service is delivered.
* Ability to use your initiative and creativity to solve problems, respond to queries and make recommendations, identifying and proposing practical solutions.
* Ability to work unsupervised to deadlines, planning, setting and monitoring your priorities and those of the team.
Desirable Criteria
* Experience of working in a similar role or environment, e.g. Higher Education.
* Ability to speak/understand Welsh or a willingness to learn.
Additional Information
HOW WE WILL SUPPORT YOU IN PERFORMING THIS ROLE
We want to support and develop you in the role, using a combination of the following to help you reach your full potential.
* Regular one-to-one meetings with your team leader.
* An experienced and supportive team around you.
* Support to undertake job-relevant training and development, as identified by your Line Manager.
* A staff mentoring scheme.
* Support to learn Welsh or to update language skills.
Salary Range Min.
28,031
Salary Range Max.
31,236
Job Category
Admin / Clerical
Grade
Grade 4