Purpose of Role
Key Duties & Responsibilities
Project Coordination
1. Support scheduling and logistics for project meetings, workshops, and fieldwork.
2. Maintain project timelines and assist in tracking deliverables and milestones.
3. Liaise with project partners and collaborators to ensure effective communication.
Administrative Support
4. Manage correspondence, documentation, and filing systems.
5. Assist with procurement, travel arrangements, and expense claims.
6. Prepare agendas, minutes, and follow-up actions for meetings.
Financial and Reporting
7. Monitor project budgets and assist with financial and emissions reporting.
8. Support the preparation of funder reports and documentation.
9. Coordinate with finance and research offices as needed.
Communications and Outreach
10. Maintain the project website and social media presence.
11. Assist in the preparation of newsletters, reports, and promotional materials.
12. Support organization of public engagement events and dissemination activities.
Essential & Desirable Criteria
Essential
13. Educated to at least SCQF level 9-10 or similar or equivalent practical experience in the workplace
14. Experience in project management
15. Competent in the use of relevant IT packages
16. Analytical problem-solving skills
17. Well-developed interpersonal skills
18. Demonstrable excellent customer service
19. Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
20. Demonstrable professional and proactive approach
Desirable
21. Familiarity with research project management and funding processes
22. Experience with website content management systems (e.g. WordPress)
23. Interest in environmental or marine research