Job Description
Job Title: Accounts Assistant\nSalary: £30-32k per annum\nHours: Monday to Friday: 37 hours per week\nLocation: Eastwood, Nottingham\n\nRole Purpose\n\nTo provide effective accounts administration support, ensuring the accuracy and integrity of financial data and adherence to company policies and procedures.\n\nKey Objectives\n\n* Ensure timely and accurate processing of invoices and expenses\n* Maintain integrity across balance sheet accounts, including GRNI and unallocated cash\n* Support accurate month-end and year-end financial reporting\n* Uphold high standards of data accuracy and process compliance\n* Contribute to the smooth operation of the Finance function\n\nKey Responsibilities\n\n* Process and log all purchase invoices promptly and accurately, ensuring authorisation is in line with the company's 'A3 Authorisation Levels' policy\n* Scan and forward invoices and credit notes to the Finance Shared Services Centre (FSSC) in a timely manner\n* Match invoices/credit notes with purchase orders, ensuring compliance with internal procedures\n* Assist the FSSC with supplier statement reconciliations\n* Monitor GRNI reports and expedite missing supplier invoices or credit notes\n* Review and clear registered third-party invoices in a timely manner\n* Prevent and resolve debit balances on the purchase ledger; manage regular payment runs\n* Investigate and resolve supplier invoice/credit note queries\n* Maintain overall accuracy and integrity of the purchase ledger\n* Support monthly reporting by analysing general ledger accounts and posting authorised month-end journals\n* Process and monitor petty cash transactions, ensuring appropriate coding and authorisation\n* Maintain and manage the company's fuel card and fleet databases\n* Prepare accruals, prepayments, and other entries in line with the month-end timetable\n* Ensure accurate and timely processing of reversing and recurring journals\n* Manage cheque requisitions and ensure approvals are in place\n* Perform daily bank statement reconciliations\n* Reconcile local and foreign currency cashbooks at least weekly\n* Maintain intercompany account reconciliations and facilitate timely settlements\n* Submit FX Exposure reports to Treasury twice monthly\n* Conduct integration routines regularly, resolving any blocked or rejected items promptly\n* Monitor and clear unallocated cash balances on a regular basis\n* Provide ad-hoc support as requested by the Finance Manager\n\nQualifications & Experience\n\n* 3- 5 years' experience in a similar Accounts environment\n* Bookkeeping/Accountancy qualification preferred\n* GCSE (or equivalent) in Maths and English\n* Experience in customer/supplier interaction\n\nTechnical Skills\n\n* Strong IT skills, particularly in Microsoft Excel and financial software\n* Experience using ERP/accounting systems is desirable\n\nPersonal Attributes\n\n* Strong attention to detail\n* Organised and methodical\n* Diligent and committed to accuracy\n* Ability to prioritise workload and meet deadlines