Facilities Coordinator – Nottinghamshire, United Kingdom
JOB DESCRIPTION
Facilities Coordinator in daily operations of offices. Serve as a point of contact for employees, visitors and vendors, assisting the Facilities Manager, ensuring that the workplace is welcoming, compliant and functioning at the highest standard.
Responsibilities
* Facilities & Vendor Coordination:
Support the implementation and maintenance of Facilities Management processes, aligned with global standards.
Liaise with vendors and contractors for routine maintenance, repairs and services.
Log and track all operational and maintenance activities via CMMS system.
Support the Local FM with data collection for dashboards and reporting, such as environmental and statutory.
* Operational & Administrative:
Perform inspections of properties to ensure workplace compliance, maintenance is being performed and the level of cleaning is at highest standards.
Assist in budget development.
Review and assist with invoice review and coding to the appropriate budget category.
Assist Project team with employee moves as applicable.
Maintain database of occupancy, ensuring floor plans and seating are current.
Assist in development of monthly financial and operating reporting.
* Health, Safety & Compliance:
Act as support for Health & Safety activities (following training), supporting EHS activities, communications and policy enforcement.
Conduct or participate in periodic safety inspections and risk assessments.
Identify safety issues, notify supervisors and follow up on corrective actions.
Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation) and incident reporting.
Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
* Front‑of‑House & Office Operations (May be asked to assist as a back‑up to Receptionist):
Welcome and register visitors, manage access credentials and ensure visitors are informed of security protocols.
Handle incoming calls, direct queries and maintain records of daily office visits and access logs.
Manage the reception area, coordinate mail/courier deliveries and ensure collection schedules align with internal policies.
Serve as the primary point of contact for all office‑related needs and coordinate with internal departments (e.g., HR, IT, Security).
* Additional Responsibilities:
Monitor and support Covid‑19 protocols, including temperature checks and incident handling (as applicable).
Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts.
Continuously identify opportunities to enhance workplace safety, comfort and operational efficiency.
Skills, Education and Experience
Outstanding Customer Focus
Flexible and energized
On‑site presence during working hours
Good communications skills both oral and written
Command of English and French are a plus
IT Literate (MS Suite including Teams, Excel, Word)
Prior Occupational Health & Safety Training is a plus
Work Setting
Competitive Salary
Discretionary bonus
Modern working environment
Supportive and customer‑focused environment
Team building activities
Safety culture
About Newmark Group, Inc.
Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries, is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue‑chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended September 30, 2025, Newmark generated revenues of over $3.1 billion. As of September 30, 2025, Newmark and its business partners together operated from approximately 170 offices with over 8,500 professionals across four continents.
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