About the role
Location: Nairn Academy (Fully On‑Site)
Contract Type: 10‑Month Fixed Term Contract
We are looking for a proactive and highly organised Project Administrator to join our UKCS Scotland team, working full‑time onsite at our Nairn Academy project. In this role, you will provide specialist and general administrative support to ensure efficient day‑to‑day operations across the project team.
Reporting to the Administration Manager, and working closely with the Project Lead and wider site team, you will play a key part in supporting project delivery, maintaining excellent information flow, and enabling the team to perform at its best.
What you'll be doing
As a Project Administrator, your responsibilities will include:
* Delivering a full range of administrative duties to support the project team efficiently.
* Providing general administrative support such as meeting minutes, typing, photocopying, scanning, and handling correspondence.
* Screening incoming calls, mail, and emails on behalf of the team, ensuring queries are managed promptly and professionally.
* Creating and maintaining spreadsheets, documents, and presentations using MS Office.
* Supporting monthly reporting processes, including PRM and contractor reports.
* Assisting with M‑Site requirements.
* Uploading documents to BIM and SharePoint to maintain accurate project records.
* Managing multiple diaries, planning schedules, and optimising the team's working time.
* Organising and attending meetings/conferences, including arranging facilities and taking minutes.
* Managing meeting room and hot‑desk bookings.
* Completing confidential project work as required.
* Maintaining accurate and secure electronic and paper‑based filing systems, including archiving.
* Upholding confidentiality in all aspects of project and business information.
* Demonstrating and promoting Balfour Beatty Values, Zero Harm, and supporting UKCS sustainability activities.
Who we're looking for
We're seeking someone who brings strong organisational skills, initiative, and a positive, team‑focused approach. The ideal candidate will have:
* Previous secretarial and/or administrative experience.
* Excellent organisational ability and confidence working independently.
* Strong communication skills and the ability to build effective relationships across all levels.
* The ability to work under pressure and meet tight deadlines.
* A strong customer‑focused mindset.
* Fast and accurate typing skills.
* Strong IT capability, with proficiency in Microsoft Office (Excel, Word, PowerPoint) and SharePoint.
We're seeking someone who brings strong organisational skills, initiative, and a positive, team‑focused approach. The ideal candidate will have:
* Previous secretarial and/or administrative experience.
* Excellent organisational ability and confidence working independently.
* Strong communication skills and the ability to build effective relationships across all levels.
* The ability to work under pressure and meet tight deadlines.
* A strong customer‑focused mindset.
* Fast and accurate typing skills.
* Strong IT capability, with proficiency in Microsoft Office (Excel, Word, PowerPoint) and SharePoint.
Why work for us
Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:
* Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
* 25 days paid annual leave (pro rata)
* Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
* Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit:
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:
Job Reference: BBUK17752