Volunteer Exceptional EA to the Board of Trustees | Falcon Foundation
The Board of Trustees to the Falcon Foundation are looking for an exceptional Executive Assistant to help us stay organised, efficient, and impact-driven.
What difference will you make? You’ll play a pivotal role in enabling the Board to work strategically, maximising efficiency, keeping actions on track, and ensuring timely delivery of all commitments.
What We Offer:
* A meaningful role in a fast-growing charity
* Flexible working arrangements to suit your schedule
* Opportunities to shape internal processes and grow with us
* A chance to support the future of STEM and Aerospace
What are we looking for?
Experience as a PA to a senior executive and/or Board Administrator
Minimum 5 years professional experience including general management
Strong organisational and administrative skills
Ability to work efficiently under pressure and consistently meet deadlines
Excellent written and verbal communication
Confidence when engaging with senior stakeholders and high-profile contacts in addition to volunteers
Proficient IT user with the ability to quickly learn and adapt to new apps and tools
Discretion, professionalism, and strong attention to detail
Ability to co-ordinate and manage events
Familiarity with charity governance (desirable but not essential)
Passion for education, STEM, or social impact is a big plus!
What will you be doing?
Your Role:
* Diary and meeting coordination (schedules, Board meetings, committee calls, events)
* Preparing agendas and supporting papers in advance of meetings
* Accurate minute-taking, capturing decisions, actions, and responsibilities
* Tracking and following up on action points to ensure timely completion
* Maintaining governance records and documentation with accuracy and efficiency
* Liaising with external stakeholders, partners, and high-profile contacts on behalf of the Board
* Assisting with logistics for events, briefings, and presentations
* Supporting compliance with charity governance standards
* Tracking priorities and ensuring all tasks and projects meet agreed deadlines
* Confident use of a range of IT systems, productivity tools, and document-sharing platforms
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