We are seeking a dedicated Research Administrator to provide comprehensive administrative support for the Generation Study at Whittington Health NHS Trust. Working under the supervision of a Research Midwife, you will play a vital role in coordinating all aspects of this important research at the local level.
You will navigate the full spectrum of study coordination, ensuring seamless recruitment processes, effective participant communication, and accurate data entry. This role offers a high degree of autonomy while maintaining clear accountability to the Research Midwife, allowing you to make independent decisions on routine administrative matters within established protocols.
This supportive position presents an excellent pathway to gain valuable experience in clinical research. You will be part of research that has the potential to significantly improve healthcare outcomes for children and families.
Please note that this advert may close early if sufficient applications are received.
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Key Responsibilities
* Navigate screening clinic lists, identify eligible participants, and coordinate initial study communications
* Manage participant contact records, schedule consent visits, and handle routine administrative queries
* Input recruitment data, maintain participant records, and ensure database accuracy across all study systems
* Coordinate sample collection requirements, register samples, and manage courier shipments with proper documentation
* Liaise with internal and external partners to resolve logistical challenges and coordinate study activities
* Order and distribute study materials, maintain stock levels, and ensure timely delivery of participant packs
Collaboration and Support
* Support the Research Midwife in managing Generation Study activities at site
* Navigate screening clinic lists to identify potential participants
* Send and discuss study information with eligible participants – including via message, email or telephone
* Track and manage referrals within the site's systems
* Coordinate booking of consent visits for the Research Midwife with interested participants
* Maintain participant contact records and coordinate follow-up communications
* Resolve routine administrative queries independently, referring complex issues to senior staff
Data Entry & Reporting
* Input recruitment data onto Edge (Research Management System)
* Maintain accurate records of participant progress and sample status
* Support reporting and audit requirements by ensuring data is up-to-date and complete
* Input recruitment and sample tracking data into the study database (Edge)
* Maintain alerts on Careflow EPR to notify of study enrolment
Coordination and Logistics
* Liaise with internal and external stakeholders to coordinate study activities
* Track participant delivery dates and maintain accurate records
* Match consented participants with sample collection requirements, identifying who has samples collected versus those awaiting collection
* Register samples in the system ahead of courier collection
* Coordinate with courier services to arrange sample shipments from the site
* Ensure proper sample documentation and audit trail
* Take initiative to resolve logistical challenges
Supply Management
* Provide study packs to consented participants through postal delivery or at hospital appointments
* Order and monitor study supplies including information packs, leaflets, and sample collection materials
* Maintain adequate stock levels and coordinate supply distribution
* Support administrative documentation and record-keeping requirements
Safeguarding
* Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people
* Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures
* Ensure you are familiar and comply with local protocols and systems for information sharing
* Know the appropriate contact numbers and required reporting lines
* Participate in required training and supervisionComply with required professional boundaries and codes of conduct
Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.
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