Our client, a dynamic organisation based in Reading, is seeking a proactive and detail-oriented Stores Administrator to join their team. This is a hands-on role that plays a pivotal part in ensuring the smooth operation of the storage facility and supporting cross-departmental collaboration.
Key Responsibilities
1. Order Documentation Management
* Liaise with Customer Service to gather all necessary shipping paperwork.
* Prepare and deliver accurate shipping documents (invoices, packing lists, delivery notes) to the warehouse team.
* Maintain comprehensive records for internal audits and compliance.
2. Logistics & Administrative Support
* Resolve system issues by coordinating between Customer Service, IT, and Warehouse teams.
* Ensure seamless flow of goods and information across departments.
3. Integration & Go-Live Support
* Serve as the main contact for integration issues during system go-lives, especially with Oracle EBS.
* Collaborate with IT to troubleshoot and resolve system disruptions.
* Communicate updates and procedural changes to the stores team.
4. Oracle EBS System Usage
* Leverage experience with Oracle EBS or similar ERP systems to support operations.
5. Process Improvement
* Identify and implement improvements in documentation and communication workflows.
* Partner with IT, Customer Service, and Warehouse teams to enhance efficiency.
6. Inventory Management
* Maintain accurate inventory records using company systems.
* Conduct regular stock and cycle counts; investigate discrepancies.
7. Receiving & Dispatch
* Oversee incoming deliveries for accuracy and quality.
* Prepare outgoing orders with correct packaging, labelling, and documentation.
* Coordinate with logistics for timely shipments.
8. Store Organisation
* Ensure stock is stored safely and accessibly.
* Monitor and address safety hazards within the store.
9. Collaboration & Communication
* Work closely with Procurement, Finance, and Production to support supply chain operations.
Qualifications & Experience
* Proven experience in inventory, logistics, or supply chain administration.
* Proficiency in inventory management software and MS Office (Excel, Word).
* Exceptional organisational and time management skills.
* High attention to detail and a proactive problem-solving approach.
* Strong communication skills and ability to work cross-functionally.
* Comfortable with active roles involving movement between departments, including stairs