Hi, we’re Northern Gas and Power
Northern Gas and Power (a subsidiary of Global Procurement Group) is an international energy procurement specialist and is the largest energy consultancy in Europe. We guide businesses of all sizes ranging from SMEs to global organisations in purchasing their energy contracts.
What’s in it for you?
1. Industry-leading compensation package: Negotiable base salary up to £40,000
2. Work-life balance
3. Career growth and progression opportunities
4. Northern Gas and Power are recognised as a Real Living Wage Employer
5. Unrivalled perks (including but not limited to):
6. Extended time off in December (incentivised)
7. Company getaways and retreats abroad!
8. Exclusive discounts on dining at selected restaurants!
9. Cinema society membership
10. Company health plan with Simplyhealth
11. Festival and Event tickets (such as Silverstone, Wimbledon, Tomorrowland, Lost & Found, Champions League and more!)
12. Good Business Charter Award 2025
What exactly will you do?
As our Executive Assistant you will provide support to the Senior Leadership Team within the Baltic site, ensuring the successful running of business services. Your role involves co-ordinating risk and overseeing governance as well as managing calendars, scheduling meetings, and coordinating travel arrangements for the executive team.
You will also oversee the administrative activities that facilitate the smooth running of the office, organising people, information, and other resources. You will ensure that office equipment is maintained to the appropriate quality and quantity, relevant records are up to date, and all administrative processes work effectively.
EA Duties:
13. Support the Baltic Senior Leadership Team with diary management, expenses, travel, administrative and secretarial tasks, project management and facilitation
14. Project work when required
Co-Sec Duties:
15. Manage the agenda and minutes of various Board and Management meetings, ensuring meeting actions are followed up
16. Support Global People Director with management of Baltic site alongside Health & Safety / Facilities team
17. Undertake company secretary tasks with the support from the Legal team
18. Manage the GPG global insurance policies, this includes collation of renewal information and making claims
19. Manage private healthcare Global and UK Policies, this includes collation of renewal information and making claims
20. Stakeholder management (both internal and external)
21. Management of Company leases for office space
22. Manage the Company’s fleet and salary sacrifice car scheme
23. Supporting on policy development and review
24. Supporting the Legal team on signage of legal and financial documentation on behalf of the company
Health and Safety:
25. Liaising with key stakeholders on health and safety/ facilities related tasks, including when work is to be conducted on site and ensuring that appropriate paperwork is completed, and appropriate communications are sent
26. Liaising with the Facilities Team to ensure a clean and comfortable working environment
Visitor Experience/Reception:
27. Provide an exceptional experience for all visitors on site including meeting and greeting guests, guest sign in, pro-actively organising visitor parking spaces in advance of meetings
28. Post duties – sorting post/arranging collections and returns of post or parcels when requested by the executive or senior team
29. Set up board rooms with refreshments for internal/external meetings when necessary.
30. Maintain a clean, welcoming reception area and provide a world class welcome service to visitors and colleagues
Governance and Risk:
31. Support the Senior Leadership Team with any tasks associated with governance and risk when requested
32. Collate and produce regular reports to establish board level packs
General:
33. Effectively look for opportunities to improve processes and propose cost saving initiatives
34. Corporate Services inbox management
35. Managing colleague car parking arrangements
36. Ensure communications boards are up to date with CSR initiatives and engagement pieces
37. Monitor and order stationery
38. Writing internal comms for site events, if required
39. Any ad-hoc duties deemed fit and appropriate from time to time in the context of the role
What we’re looking for
40. Experience as an Executive Assistant / Personal Assistant for a Board Director is essential
41. Ability to be discreet and maintain confidentiality
42. Proficient in the ordering of office consumables and dealing with suppliers
43. The ability to manage own workload, prioritise tasks appropriately, and be adaptable to change
44. Great attention to detail
45. A problem-solving approach to work
46. A basic understanding of health, safety, and facilities
47. Working with travel booking systems
48. Flexible mindset with passion for change as company grows and develops
49. Work in a fast-paced, self-directed, professional environment
50. Able to work under pressure, to tight deadlines
51. Able to work independently and as part of a wider team
52. Display excellent written and communication skills
Diversity and Inclusion
Diversity in our heritage, inclusion in our future.
NGP is a Disability Confident employer and is committed to inclusion and diversity. We welcome applications from people with a disability or long-term health condition.
We do our utmost at Northern Gas and Power, part of Global Procurement Group (GPG) to value our People for who they truly are. We want all our colleagues to feel free to be themselves at work.
Our People Strategy reflects our vision of an attractive and diverse organisation. Between all our companies, our colleagues make up over 30 nationalities from five countries around the globe.
We’re building a welcoming workplace where we recognise, respect, and celebrate each other’s stories. Be part of our story. Be you at NGP. #BeYouAtNGP
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