Commercial & Finance Operations Coordinator
Derby (East Midlands) | Full-Time | £32,000 – £37,000 per annum
Company Overview
We are a reputable main contractor specialising in the social housing sector across the East Midlands.
Our work focuses on improving homes and communities, delivering high-quality repairs, refurbishments, and planned works to enhance residents' quality of living. We are a growing, well-structured business with a strong reputation for reliability, safety, and service excellence.
As part of our continued growth, we are looking for an experienced and organised Commercial & Finance Operations Coordinator to play a central role in supporting our finance, commercial, and administrative functions.
About the Role
This is a key administrative and coordination role covering three main areas:
* Accounts & Finance – core day-to-day processing and reporting
* Commercial Support – pricing, tendering, and supply chain admin
* HR Administration – recruitment and personnel admin (desirable)
You'll work closely with the Managing Director, Senior QS, and Operations team, ensuring financial accuracy, smooth commercial processes, and well-maintained HR records.
Key Responsibilities
Accounts & Finance Administration
* Process purchase ledger invoices, matching to delivery notes/POs, coding, posting, and reconciling supplier statements.
* Maintain invoice approval logs and ensure accurate, timely processing.
* Manage CIS records and issue CIS statements.
* Prepare and submit HMRC returns (CIS, VAT) accurately and on time.
* Support payment runs, update payroll sheets, and manage credit control.
* Reconcile expenses, timesheets, and payroll journals.
* Maintain financial trackers and assist with management accounts preparation.
* Support year-end audit preparation and provide documentation to external accountants.
* Ensure all ledgers and reports are reconciled and filed.
Commercial Administration
* Assist with tender submissions, including formatting packs, uploading to portals, and tracking deadlines.
* Collate supplier and subcontractor quotes for comparison schedules.
* Maintain rate libraries, pricing databases, and commercial trackers.
* Support with basic take-offs, BOQs, and cost comparison exercises.
* Raise and issue sales invoices and assist with CVR (Cost Value Reconciliation) updates.
* Track variations and change orders, maintaining registers accurately.
* Manage subcontractor onboarding packs, including insurance and compliance documents.
* Update Builders' Profile / Constructionline / PQQ platforms and ensure supplier information is current.
HR Administration
* Support recruitment administration: job adverts, interview scheduling, candidate communication.
* Prepare offer letters, contracts, and induction documentation.
* Maintain personnel files, HR trackers, and annual leave records accurately.
* Coordinate inductions and book training sessions; track qualification expiry dates.
* Schedule probation and performance review meetings.
* Assist with maternity/shared leave, TUPE, redundancy, and bonus scheme documentation.
* Ensure GDPR compliance in all HR record management.
Experience, Qualifications & Skills
Essential:
* Demonstrable experience in accounts administration, including purchase ledger, CIS/VAT returns, credit control, and payment processing.
* Strong organisational skills and ability to manage daily, weekly, and monthly financial tasks accurately.
* Experience supporting commercial functions such as invoicing, pricing, and tender admin.
* Competent in Microsoft Excel and Office Suite.
* Confident managing multiple priorities and working independently.
Desirable:
* Experience in the construction or commercial sector.
* Familiarity with CVRs, subcontractor compliance, and PQQ systems.
* Previous HR administration experience, including recruitment and onboarding support.
* Knowledge of ISO/QA systems and audit documentation.
What We Offer
* Competitive salary: £32,000 – £37,000
* Opportunity to join a reputable and growing main contractor with a strong regional presence.
* A varied role with genuine responsibility across finance, commercial, and admin functions.
* Supportive team culture and professional development opportunities.
Apply now to join a company making a real impact in communities across the East Midlands, and help us strengthen our commercial and finance operations.
Apply by sending your CV to
Job Types: Full-time, Permanent
Pay: £32,000.00-£37,000.00 per year
Benefits:
* Additional leave
* Company pension
* Free parking
* On-site parking
* Private medical insurance
Work Location: In person