Deputy Head of Procurement
NHS AfC: Band 7
Main area Procurement Grade NHS AfC: Band 7 Contract Permanent Hours Full time - hours per week Job ref -COR-1- Site Kingsway House Town Derby Salary £, - £, Per Annum, Pro Rata Salary period Yearly Closing //6 :
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.
We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.
Job overview
An exciting opportunity has arisen for a highly motivated, enthusiastic & hard working Deputy
Head of Procurement to work at Derbyshire Healthcare NHS Foundation Trust.
The post holder will provide leadership and management of a professional purchasing service
to Derbyshire Healthcare contributing to the development and achievement of the Trusts
procurement strategy, transformational activities and work plan. The post holder will deputise
for the Head of Procurement on procurement and logistics issues and lead on key projects.
To manage, develop and motivate procurement staff and contribute to the transformation of the
service and its influence across the organisations.
The post holder is accountable to the Head of Procurement for implementing the sourcing and
contracting strategy across the Trust(s) ensuring that commercial and supply chain risk is
effectively managed. The post holder is required to co-ordinate a wide range of procurement
activity at all levels across the Trust and to manage a portfolio of projects and contracting
activity to ensure that the annual work plan is achieved.
The post holder will ensure that the service is sensitive, responsive and flexible to the changing
needs of the Trust balanced against the need to remain cost effective, the main task being to
provide a strong and effective professional management focus leading to the achievement of
agreed targets, efficiencies and added value initiatives.
Main duties of the job
1) Responsible for the Procurement function within the Trust in the absence of the Head of Procurement.
2) Contributes to the strategic planning and operational provision of the Trust’s procurement function.
3) Assists the Head of Procurement in the implementation of the Trust’s Procurement Strategy based on best practice for public sector procurement and ensures that such strategy is monitored against objectives and reviewed.
4) Provides managerial support and training to the Procurement team, including day to day
operational cover as required.
Strategic:
1) Supports the Head of Procurement in the delivery of cost and efficiency savings for the Trust by analysing current spend in specific categories to support the development of procurement strategies.
2) Meets customer requirements by demonstrating best value for money when procuring products and services whilst also ensuring compliance with contracts and Trust/UK standard procurement practice.
3) Supports contract compliance by pursuing procurement excellence through the implementation of efficient and effective procurement projects within key markets.
Working for our organisation
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
CQC rated us as 'GOOD’ overall, commenting on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”
Benefits include:
1. Commitment to flexible working where this is possible
2. days annual leave/year plus bank holidays, increasing to days after 5 years & days after years’ service
3. Yearly appraisal and commitment to ongoing training
4. Generous NHS pension scheme
5. Good maternity, paternity and adoption benefits
6. Health service discounts and online benefits
7. Incremental pay progression
8. Free confidential employee assistance programme /7
9. Access to our LGBT+ network, BAME Network and Christian Network
10. Health and wellbeing opportunities
11. Structured learning and development opportunities
Detailed job description and main responsibilities
An exciting opportunity has arisen for a highly motivated, enthusiastic & hard working Deputy Head of Procurement to work at Derbyshire Healthcare NHS Foundation Trust.
The post holder will provide leadership and management of a professional purchasing service to Derbyshire Healthcare contributing to the development and achievement of the Trusts procurement strategy, transformational activities and work plan. The post holder will deputise for the Head of Procurement on procurement and logistics issues and lead on key projects.
To manage, develop and motivate procurement staff and contribute to the transformation of the service and its influence across the organisations.
The post holder is accountable to the Head of Procurement for implementing the sourcing and contracting strategy across the Trust(s) ensuring that commercial and supply chain risk is effectively managed. The post holder is required to co-ordinate a wide range of procurement activity at all levels across the Trust and to manage a portfolio of projects and contracting activity to ensure that the annual work plan is achieved.
The post holder will ensure that the service is sensitive, responsive and flexible to the changing needs of the Trust balanced against the need to remain cost effective, the main task being to provide a strong and effective professional management focus leading to the achievement of agreed targets, efficiencies and added value initiatives.
To present the procurement function as a progressive, proactive, responsive and innovative concern in order to generate and drive uptake of negotiated contracts.
Working closely with stakeholders to influence choice, prioritise change and deliver savings, process improvement and product standardisation.
Promote the benefits of effective procurement by influencing managers and clinicians to embrace the innovative alternatives to contribute towards the overall strategic aim of improving quality of care. Engage with and support the Procurement Transformation programme
We are seeking candidates who are educated to degree level or equivalent and to have a professional / postgraduate qualification in Procurement and Supply CIPS Professional Diploma (Level 6) or equivalent experience
We do offer flexible working structure alongside Office-based conditions. Contact Head of Procurement for further clarification.
1) To support the implementation of the Trust’s Procurement Strategy by providing procurement leadership, advice and expertise. Responsible for managing the day-to-day procurement operations and resources to enable delivery of the vision, business plans, savings and efficiency targets that are consistent with financial and operational governance arrangements.
2) Build professional relationships, initiate and lead change to enable staff to deliver savings and quality improvements. Ensure that procurement services are subject to continuous improvement through developing professional practices, enhancing expertise, and building procurement capability and capacity.
3) To provide a range of strategic and operational activities to the Trust (including day-to-day management of the procurement function).
4) To influence, engage and give appropriate advice to stakeholders regarding tendering activities, sourcing and procurement.
5) Challenging and influencing both the level of demand, and the specification of demand from the perspective of a thorough understanding of the supply market
6) To deputise for the Head of Procurement as and when required. Key result areas (main duties/responsibilities) Deputise for the Head of Procurement:
7) Responsible for the Procurement function within the Trust in the absence of the Head of Procurement.
8) Contributes to the strategic planning and operational provision of the Trust’s procurement function.
9) Assists the Head of Procurement in the implementation of the Trust’s Procurement Strategy based on best practice for public sector procurement and ensures that such strategy is monitored against objectives and reviewed.
) Provides managerial support and training to the Procurement team, including day to day operational cover as required.
Strategic:
1) Supports the Head of Procurement in the delivery of cost and efficiency savings for the Trust by analysing current spend in specific categories to support the development of procurement strategies.
2) Meets customer requirements by demonstrating best value for money when procuring products and services whilst also ensuring compliance with contracts and Trust/UK standard
procurement practice.
3) Supports contract compliance by pursuing procurement excellence through the implementation of efficient and effective procurement projects within key markets.
4) Works with Trust Stakeholders, providing and presenting procurement advice, making recommendations and assisting with the implementation of projects.
5) Liaises with other NHS Trusts, DH&SC, NHS Improvement, NHS Supply Chain, Supply Chain Coordination Ltd. and any applicable Procurement Hub and other appropriate organisations, to benefit from sharing best practice, including the provision of data.
6) Participates in procurement research at national and local levels.
7 ) Contributes to the development and implementation of procurement strategies in line with the wider NHS Procurement vision to achieve value for money solutions.
8) Organises product trials, analyses product use and supply, investigates savings opportunities, and implements and reports accordingly.
9) Represents the Procurement Department at Trust Governance and product and service groups where necessary, and provides strategic input to achieve standardisation of quality, cost effective products and services for use within the local health economy.
Project Management:
1) Responsible for the planning, organisation and management of procurement projects within
the Trust.
2) Responsible for writing – or contributes to the drafting of - project reports (including business
cases) for presentation to governance and stakeholder boards and groups.
3) Works with Trust stakeholders, and collaboratively with other Trusts, to rationalise products
and suppliers, agreeing and achieving savings and other value added benefits including
efficiencies in purchasing processes from requisition to payment.
4) Provides detailed and in-depth analysis and reports on a range of subjects including
products, suppliers and tender evaluations, and assists Trust stakeholders in decision making
processes.
5) Identifies and reviews areas of spend to ensure the Trust obtains optimum value for money
from its purchasing decisions.
Procurement of Goods & Services:
1) Ensures that the Trust’s Standing Financial Instructions (SFIs), UK Public Procurement
Legislation, NHS procurement policies and procedures and the Trust’s Procurement policies and
procedures are adhered to at all times.
2) Undertakes competitive market testing exercises for the supply of goods and services, planning
and developing tender documentation, terms and conditions of contract, specifications and
appropriate evaluation methods.
3) Oversees the issuance of purchase orders having ensured the best methods or routes of supply
have been used, and deals with procurement issues from request to receipt and payment (as and
when required).
4) Takes responsibility for any urgent requests for the supply of goods or services and ensures that
arrangements are in place to meet the urgent requirement, dealing with the request responsibly
and effectively.
5) Works with the Procurement Team to manage the work within the department, ensuring an efficient
service is provided by team members.
6) Ensures that any queries, complaints or discrepancies reported to the department are dealt with in a
timely and efficient manner.
7) Provides procurement training to departmental and Trust staff as required.
8) Assists in the development and implementation of operational policies and procedures.
9) Monitors the quality of departmental staff work and provides support to ensure required standards
are met.
) Works with suppliers to the Trust and monitors the supply of goods and services received against
requirements and specifications.
) Responsible for the day-to-day management of the procurement staff and service.
) Supports and provides cover as required for the Procurement Team.
) Assists the Head of Procurement in:
12. Developing and implementing an integrated procurement and supply chain strategy for the Trust.
13. Planning, prioritising, developing and introducing programmes and procedures on purchasing
across the Trust, and across commodity ranges.
14.
Producing a co-ordinated work plan.
Person specification
Qualification
Essential criteria
15. Achieved or working towards CIPS
16. Evidence of having undertaken supply chain management training EU Procurement legislation training or additional specialist procurement courses
Desirable criteria
17. Educated to degree level.
18. Chartered MCIPS (Level 6)
Experiance
Essential criteria
19. Evidence of experience of Line Managing a Team
20. Complex Purchasing & Contracting experience.
21. Substantial experience of successfully working in a senior procurement management role within a large and complex organisation.
22. Experience of managing large budgets and delivering extensive cost improvement programmes leading to multi-million £ savings.
23. Expert and extensive hands-on experience of current EU procurement directives and UK legislation. Knowledge of public sector procurement rules and legislation. PCR 5 & PA
Desirable criteria
24. Evidence of a minimum 3 years experience of Line Managing a Team
25. Experience of working in public sector procurement ideally the NHS.
Knowledge
Essential criteria
26. Knowledge of Atamis system
27. Fully conversant with the application of EU/UK procurement legislation/tendering processes & procedures
28. Commercially astute in leading on the development, negotiation and delivery of procurement projects.
29. Implement develop and use up to date systems in support of best practice procurement including but not exclusively the following Trust-wide systems electronic tendering tools, Supplier / Contract management systems, benchmarking tools o End to end procurement ordering systems, Inventory management systems
30. Evidence of on-going professional Development
Desirable criteria
31. Project management experience
Skills
Essential criteria
32. Exceptional communication skills and an ability to understand and impart a wide range of complex, sensitive and specialised information at all levels.
33. Demonstrable ability to prioritise with consistently high levels of attention to detail.
34. Interact with people/stake holders at all levels.
35. Excellent organisational skills to ensure deadlines are prioritised and met.
36. Confident to present/represent procurement at senior meetings
37. Excellent Leadership skills
Desirable criteria
38. Understanding of current best practice in all aspects of supply chain management.
Further details / informal visits contact
NameAteeq HussainJob titleHead of ProcurementEmail information
Please view the full Job Description advert.
Flexible working structure offered alongside Office-based conditions. Contact Head of Procurement for further clarification.