We are looking for a proactive and organised Department Coordinator to support the Central Office within the Group Risk Management & Sustainability Function, with a wide range of communication, engagement, training, and performance-related activities. This is a dynamic and varied role that plays a key part in enhancing team culture, improving internal processes, and supporting learning and development initiatives.
This is a fantastic opportunity for someone to showcase their innovative, creative and organisational skills and role requires dynamic cross-functional interactions and partnerships and will therefore, give the successful candidate exposure to the UK, EU and other international businesses within the Group.
Main Duties
* Assist with internal communications, including weekly newsletters, event agendas, and promotional materials using tools like Canva.
* Manage and update engagement platforms (e.g., SharePoint, Viva Engage), ensuring content is current and tracking interaction data.
* Design and distribute feedback tools for events, training, and initiatives; analyse responses to support continuous improvement.
* Support branding and rebranding efforts, including visual assets, signage, and coordination with Facilities for updates.
* Assist with planning and logistics for internal and external events, including attendance tracking, communications, and stakeholder coordination.
* Promote engagement and recognition initiatives aligned with Admiral’s cultural pillars, such as training certifications and awards.
* Coordinate and support training activities, including Lunch and Learn sessions, LinkedIn Learning pathways, and scheduling internal/external training.
* Maintain accurate training records by uploading data to iLearn and following up on overdue actions to improve performance metrics.
* Develop and manage onboarding materials and induction programmes for new starters.
* Collaborate with teams to identify and address emerging training needs, including regulatory and risk-related topics.
* Contribute to the planning and delivery of large-scale learning events like the Trust Symposium, including agenda development and logistics.
* Organise translations for mandatory training modules and support compliance with training requirements.
* Collect and maintain data for performance dashboards to inform strategic decisions.
Key Skills, Experience & Qualifications
* Excellent communication and interpersonal skills, with experience in drafting internal communications and engaging diverse stakeholders.
* Proficiency in digital tools such as Canva, Microsoft Office (especially PowerPoint, Word, and Excel), and familiarity with platforms like SharePoint and Viva Engage.
* Strong organisational and project management abilities, capable of coordinating events, training sessions, and communications across multiple teams.
* Data management and analytical skills, including collecting, uploading, and interpreting data for dashboards, training records, and feedback analysis.
* Understanding of learning and development processes, including onboarding, training coordination, and use of platforms like iLearn or LinkedIn Learning.
* Creative and proactive mindset, with the ability to generate ideas that enhance engagement, recognition, and team culture.
* Attention to detail and accuracy, especially when handling data, creating content, or managing logistics.
* Team-oriented approach, with a flexible attitude and willingness to support broader team initiatives.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Financial Services, IT Services and IT Consulting, and Insurance
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