Project Administrator - Chester (Hybrid Working) - 18 Months +
JOB PURPOSE
To deliver aspects of the project process, assist the project delivery team and provide support to the wider E&P organisation.
This role will offer hybrid working with 3 days in the office and the option to do 2 days from home. The hours will be either 8:00am - 4:00pm or 8:30am - 4:30pm but there is some flexibility around this if needed.
TYPICAL / KEY ACCOUNTABILITIES
- Manage office building to ensure issues, maintenance and improvements associated with the office building are delivered to standards. To implement all departmental policies and procedures for the building.
- Engage and assist Team leads with co-ordination of HR personal (interviews, on boarding, movements, reports, trackers) assists with implementation of all departmental policies and procedures.
- Support budgetary control for E&P cost centres by preparing relevant information required by Finance. Identify data and reporting issues.
- Manage and lead on ASW and CSW contract renewals within E&P organisation. Preparing for resource and coordinating with internal and external stakeholders.
- Support to the Programme Manager and Investment Manager with project reporting, co-ordination and Internal and external communications.
- Preparing and leading the departmental overtime procedure for E&P. Including reporting to finance and resolving of issues for personnel.
- Responsible for raising and managing Purchase Orders for all E&P cost centres. Liaise with internal and external stakeholders to obtain and challenge financial data (e.g. actual cost information per month)
- IT super user for the department to manage the assets and service requirements, coach team members, own issues to resolution and support with enabling IT projects / improvements.
EDUCATION & QUALIFICATIONS REQUIRED
- Proven administrative experience
- Project administration experience and project lifecycle knowledge would be an advantage but not essential
- SAP, Excel and Power BI knowledge would be an advantage, but again not essential
- A flexible, calm and proactive approach to work - able to multi-task
- Attention to detail
- Integrity in dealing with sensitive information in a professional manner
- Project delivery environment experience
- Proven minute taking ability
- Good secondary education to at least 5 GCSE's or above (to include Maths and English), or equivalent vocational qualifications
- Excellent IT skills in Outlook, Word, Excel and PowerPoint
Project Administrator - Chester (Hybrid Working) - 18 Months