Where compassion meets innovation and technology, and our employees are family.
Thank you for your interest in joining our team! Please review the job information below.
GENERAL PURPOSE OF JOB:
The Administrative Assistant performs a wide variety of administrative duties to support Valley Leadership and other functions of Driscoll Children’s Hospital (DCH).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.
* Maintains utmost level of confidentiality at all times.
* Adheres to hospital policies and procedures.
* Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
* Maintains composure, effectiveness, and flexibility under pressure.
* Uses Microsoft Office to perform a variety of assignments. Gathers data and other necessary information for preparing various reports. Types and reproduces written materials or correspondence.
* Coordinates location, catering, presentation materials, audio-visual support, and notification of meetings, appointments, conferences, telephone calls, etc. Records/transcribes meeting minutes from various meetings.
* Answers/screens incoming telephone calls and routes calls to appropriate individuals or takes messages. Responds to inquiries and requests for services provided by DCH.
* Opens/sorts and distributes incoming mail. Utilizes couriers, the US Mail, and delivery services as needed.
* Greets visitors, ascertains the nature of business, and escorts visitors to the appropriate person/area.
* Orders office supplies and equipment using the Lawson online ordering system.
* Prepares check requests, obtains signatures for invoices, manages invoices, and serves as the first reviewer for Ascend as directed by the accounting department.
* Makes inbound and outbound travel arrangements and files related travel expense reports.
* Gathers, assembles, and distributes recruitment information for physician candidates.
* Manages Kronos timekeeping under the direction of Valley leadership.
* Handles credentialing and payroll computing for Quick Care Physicians.
* Coordinates contract renewal for clinics, CPSST, and DVPG as needed.
* May assist in the coordination and participation of special events.
* Participates in preparing materials for newsletters, fax blasts, or other communications sent to providers and/or members.
* Physician scheduling.
Education and/or experience:
* Bachelor's degree (B.A.) or three to five years of related experience and/or training; or an equivalent combination of education and experience.
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