Position
: Full time – permanent
Location: Crawley / Hybrid
Are you looking to leverage your exceptional administration and organisational skills in the exciting world of gastronomy and events?
If so, we have an exciting opportunity to join our 50 Best team as an Operations Assistant. Reporting to the Operations Co-ordinator, you’ll play a pivotal role in coordinating key operational tasks and act as a central point of contact across the 50 Best teams. You’ll support and orchestrate processes, ensuring timely and effective handing of enquiries from both internal and external stakeholders, and provide essential services that contribute to the smooth and efficient running of the 50 Best team.
What you’ll be doing:
1. Acting as a point of contact for internal and external stakeholders to ensure enquiries are dealt with in a timely and efficient manner and processes are followed
2. Setting up and attending internal meetings, as well as taking detailed minutes and actions from meetings
3. Raising purchase orders, logging invoices, and setting up suppliers using the in-house finance system
4. Keeping the annual calendar updated and ensuring key dates and event schedules are added to the internal teams outlook calendars
5. Keeping our project management tool Monday.com up to date
6. Working closely with the Operations Co-ordinator to support the smooth running of the voting process across the 50 Best portfolio
7. Communicating with and organising the voting academy
8. Using templates already created to set up documents and folders; such as critical paths, annual calendars, run of events, WIP sheets, schedules and detailed operation manuals
9. Supporting with co-ordinating international deliveries and shipment of kit to event locations
10. Updating marketing materials (event programmes, invitations and event collateral where required)
11. Supporting with the coordination and ordering of merchandise and stationery
12. Coordinating travel and accommodation for internal staff and key stakeholders
13. Supporting the wider 50 Best with ad hoc administration
Requirements
What you’ll need:
14. Previous administration experience in a fast-paced and muti-faceted environment
15. Experience using finance systems and raising purchase orders would be highly beneficial, but not essential
16. Excellent time management and organisational skills with the ability to keep accurate records and prioritise tasks
17. Strong administration skills with fantastic attention to detail
18. Demonstrate the ability to meet strict deadlines and work well under pressure
19. Enthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbal
20. Ability to use own initiative and be flexible and adaptable
21. Comfortable in situations with a requirement to think critically, question and determine when to seek guidance or escalate a potential problem
22. Conscious, discrete and trustworthy while handling sensitive and confidential information
23. Proficient IT skills including MS Office, especially Word, Powerpoint and Excel
24. Experience using Monday.com or similar tools would be desirable, but not essential