About the role
The Logistics & Transport department manage the operation and planning of all fleet vehicles and are also responsible for all corporate transport services. It is essential that the fleet is managed efficiently and meets the requirements of the vehicle users and is compliant with all legislation. The role of the Logistics & Transport department is also to manage the operation and planning of all drivers and fleet vehicles and support the stock optimisation of the Retail estate.
The Retail estate consists of more than 600 Barnardo's shops across the UK. The stores are supported by donated goods, including furniture, from the public and also by Commercial Businesses, who comprise of New Goods, Gifts in Kind and Ecommerce.
The position of Logistics Administrator will provide daily administrative support to Barnardo's Logistics function and will also help support the transport operation.
The role can be based anywhere in the UK but will require periodic and occasional visits to the Northwest, London and occasionally Rugby for team meetings and training.
Key working relationships:
Internal:
1. Head of Logistics & Transport, Logistics Manager, Team Leaders
2. Retail Van Drivers
3. Retail Estate including Store Managers, Store Associates and Volunteers
4. Retail Operations Team including Regional and Area Business Managers
5. Commercial Businesses Team including New Goods, GIK and Ecommerce
6. All nominated Barnardo's representatives of key operational functions throughout the charity
External:
7. General Public
8. Corporate Donors
9. Suppliers
10. Wider Charity stakeholders
Job Purpose:
Key Activities:
11. Support the Head of Logistics & Transport, Logistics Manager, Team Leaders and Van Drivers.
12. Liaison with all relevant parties to ensure all processes are effectively administered within the organisation.
13. Support and share responsibility for the day-to-day administration of Barnardo's Logistics & Transport functions.
14. Provide effective and efficient support to all queries', ensuring communication is directed to the Head of L&T if required.
15. Maintain Microsoft Excel spreadsheets with vehicle data and assisting with monthly reports.
16. Deal with daily enquiries and signpost to other services or members of the organisation as necessary.
17. Attend team meetings and external supplier meetings, via Microsoft Teams as required.
18. Attending team development/training days as required.
19. Providing other general support to the team as necessary.
20. Carry out other ad hoc administration duties.
This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to changed based on the needs of the Department Programme. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.
Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible.
When completing your application please refer to your skills knowledge and experience in relation to the Person Specification, Job Description and Additional Information document (if applicable). This should be done with an understanding of the context of the service described.
Barnardo's is currently moving towards a new way of working that provides greater flexibility for you to choose when and where you carry out your responsibilities within the UK and makes job opportunities more accessible. Barnardo's will only expect you to be in an office when necessary and will provide flexible spaces for innovation and collaboration. We are committed to welcoming people from a diverse background, culture and experience. Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore are open to offering flexible working arrangements.
Pay & Reward Framework
We know that our colleagues go above and beyond in delivering our vital work, driven by their passion and commitment to Barnardo's. We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people.
For all these reasons, we are committed to a new approach to pay and reward, to ensure it is fair, attractive and progressive, which was rolled out 1st April 2023. This is a positive change for the charity, and a key pillar of our Strategy. It will assist us in supporting colleagues to grow and develop in their career at Barnardo's as it will offer clear routes of progression for colleagues to progress through the pay band of their role.
Whilst the full pay band and salary range is advertised, our approach to starting salaries is to appoint between the minimum to mid-point of the pay band – this ensures that pay progression steps are available to reward our colleagues annually based on their contribution to excellence and alignment to our values and behaviours. More details on Barnardo's pay framework can be found upon application.
Benefits
Workplace Offer: What it means for you
The world of work has changed. We are understanding of what works best for our colleagues both current and future as we look to embrace this new way of working. Our hybrid working initiative is based on trust, flexibility and empowerment. We understand our workplace offer means different things to different people, and we encourage those conversations. This may mean working at one of our stores, services, working at home, at one of our Collaboration Hubs or any combination of these.
21. Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.
22. 26 days annual leave plus bank holidays, increasing after 5 years service
23. The ability to buy up to another 5 days annual leave via our HolidayPlus scheme
24. A host of family friendly leave options including company Maternity Paternity and Adoption pay; together with all family additional leave options
25. Service related sick pay from day 1
26. Access to a Group Personal Pension with a matched 4% or 6% contribution from Barnardo's. Ability to pay via salary sacrifice to garner both tax and NI savings on your own contribution
27. Death in service cover of 4x annual earnings for all staff contributing to our Group Personal Pension
28. Cycle2work scheme
29. Interest free season ticket loans
30. Discounts and cashback from at high street shops including major supermarkets, cinemas, gyms, leisure/theme parks, holidays and much more via our Benefit Portal
31. 20% discount at Barnardo's stores
32. Opportunity to purchase a health cash plan to claim towards dental, glasses, therapy etc
33. Free access to round the clock employee assistance program for advice and support
34. Access to Barnardo's Learning and Development offer
*T&C's