Our well known client based in Egham is looking for a Accounts Receivable Administrator to join their team.
This is a fully office based position 8.30-5pm
Accounts Receivable / Credit Control
Invoice school tuition fees to the identified payee in two annual instalments, in accordance with existing invoicing schedules;
Monitor receipt of enrolment deposits and application fees and keep a record for the Enrolment Management Team, keeping them updated, and ensure the Pegasus Opera (the finance system) records balance to the spreadsheets;
Allocate bank account receipts from the bank statement to Opera;
Advise the Enrolment Management Team annually regarding returning boarding student and day student balances for enrolment deposits to be rolled over into the next academic year;
Balance the boarding student and day student nominal codes to the monthly enrolment report using the Student Changes Report;
Liaise closely with the Enrolment Management Team on student sign-ups/ returns /withdrawals;
Undertake credit control function for all students (boarding and day), following up on payments; and
Escalate outstanding payments to the Assistant Bursar at regular intervals.
Create and maintain a spreadsheet of busing routes and riders to support input to Opera for invoicing;
Issue busing invoices each semester and follow up on payments when necessary; and
Liaise with the Busing Supervisor for all enquiries relating to the home to school busing service fees.
Collate the Financial Assistance documents and update the relevant spreadsheet showing Expected Family Contribution (EFC);
Maintain FA and Scholarship records and prepare reports for FA Committee meetings or for decision by the Executive Leadership Team, and attend the meetings with relevant parties, mainly the Director of Enrolment and Marketing;
Prepare and issue letters to families detailing the amount of their FA award;
Apply FA awards to invoices in accordance with school practice; and
Balance financial assistant and scholarship awards to Opera.
Ordering Cash/Bacs Approval
Using Lloyds link, order pounds sterling for allowance accounts/petty cash top ups and any foreign currency as necessary; and
Make one-off urgent Bacs payments as and when required by the Purchase Ledger Administrator
Other Duties
Monthly reconciliation of the contra account;
Monthly reconciliation of extras income/expenditure accounts;
Send extras invoices to families as required, e.g. exams, taxis, laundry etc.;
Re-allocate fees using split analysis for individual budget costs;
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