Our client a highly regarded firm are seeking a Team Administrator to provide effective and high-quality administrative support. The successful candidate will support the team with regular and ad-hoc administrative tasks, as well as other secretarial duties, ensuring the smooth operation of the office.
Key Responsibilities:
Coordinate the booking of conference rooms, video conference facilities, taxis, refreshments, restaurants, and liaising with both internal and external meeting attendees.
Organise travel arrangements, including flight bookings, hotel reservations, car transfers, and preparing detailed itineraries.
Assist with simple typing tasks, including digital dictation, copy typing, and handwritten amendments.
Ensure all documents adhere to the firm's house style, proofreading work to maintain a consistently high standard.
Help prepare agendas, presentations, and meeting papers, and ensure timely distribution.
Assist with internal project or matter-related tasks, such as uploading files to deal rooms, printing, filing, archiving, and coordinating courier services.
Provide ad-hoc support to the practice support team as needed.
Handle day-to-day administrative tasks like photocopying, scanning, and delegating tasks to the appropriate department when necessary.
Manage new client matter openings and other tasks associated with the process.
Ensure document management is organised, including closing and archiving files.
Process and submit travel invoices and expense
Required Skills/Experience
Some office experience is desirable, although training will be provided
Client service-oriented approach
Strong teamwork and problem-solving abilities
Excellent computer skills, particularly with MS Office
Good communication skills and attention to detail
Self-management and organisational skills, able to prioritise effectively in a fast-paced environment