Job Description
At Finastra, we believe in empowering our people with the tools and opportunities they need to succeed. As an Assistant Company Secretary, you’ll play a vital role in ensuring statutory and regulatory compliance across our global network of 115 subsidiaries in over 45 countries. This is a dynamic and hands-on role where you’ll manage corporate records, support governance processes, and collaborate with stakeholders worldwide. You’ll be part of a high-performing team that values precision, collaboration, and continuous improvement.
Key Responsibilities
Global Compliance & Governance
* Maintain statutory records for all subsidiaries globally, ensuring accuracy and completeness.
* Oversee the subsidiary compliance tracker and lead monthly compliance meetings with service providers.
* Support the approval and filing of financial statements and annual returns across jurisdictions.
* Review statutory data in financial statements to ensure alignment with local legislation.
Corporate Administration & Projects
* Manage ad hoc corporate changes (e.g. name changes, director changes, year-end changes, registered office updates).
* Support entity rationalisation projects (e.g. mergers, liquidations), liaising with internal and external stakeholders.
* Draft board and shareholder resolutions for regular and ad hoc matters.
* Draft the Modern Slavery Statement and coordinate internal approvals.
Committee & Stakeholder Support
* Manage the Pensions Committee: prepare agendas, draft minutes, track actions, and circulate papers.
* Support cross-functional teams (Finance, Treasury, Tax, Facilities) with advice, company information and documentation.
* Maintain the Gift and Entertainment register for committee reporting.
Systems & Vendor Management
* Liaise with global providers to ensure timely filing of corporate changes and update internal systems (Athennian, Salesforce, Group Structure Chart).
* Organise notarisation and legalisation of documents globally.
* Prepare and arrange execution of Power of Attorneys, including obtaining board approvals.
* Assist with vendor relationships and ensure spend aligns with the function’s budget.
Administrative Excellence
* Complete KYC and AML requests in line with business processes.
* Ensure all company data is up-to-date, accurate, and accessible to internal stakeholders.
Qualifications and Experience
* 5+ years of experience in a busy Corporate Secretarial team, either in-house or in private practice.
* ICSA/CGI qualified.
* Strong experience maintaining and updating company secretarial databases (e.g. Athennian).
* Proven ability to manage multiple priorities in a fast-paced, global environment.
* Excellent interpersonal and communication skills, with the ability to engage across all levels of the organisation.
* Highly organised, detail-oriented, and proactive with a flexible, can-do attitude.
* Comfortable working independently and collaboratively, with a strong sense of ownership and accountability.