Were looking for temporary support to assist the Studio Planning team for our client based in Leicesterwith coordination and admin tasks.
Ideally, we are seekingsomeone who is highly organised, detail-oriented, and confident using digital tools to support fast-paced studio operations. We'd be looking for support 3 consecutive days a week initially .
Key Responsibilities:
* Manage and maintain the freelance inbox, ensuring timely responses and follow-ups
* Ensure the Capacity Document accurately reflects the current Planner and daily shoot volumes
* Maintain consistency between the Capacity Document and Asana planning tool
* Support with location report analysis and transfer relevant data into the Model First document
* Review and update the Model First document daily
* Track and update Asana with shoot counts
* Monitor product drop-offs, particularly items with outstanding briefs or those not yet processed
* Ensure the Studio Board is accurate and up to date
* Feedback to Studio Assistants regarding daily drop-off status and any discrepancies
* Prioritise and respond to item enquiries, ensuring shoot-ready product is flagged
* Update Asana with confirmed model and crew details
* Manage freelance availability emails, send weekly confirmations, and track responses
* Monitor Same Day Fast Shoot (SFS) product timelines to ensure turnaround SLAs are met
* Track and record brand shoot counts weekly
Skills Required:
* Strong admin and communication skills
* High attention to detail and ability to manage multiple priorities
* Experience with Asana (or similar planning tools) preferred
* Confident using shared documentation tools (e.g., Excel/Google Sheets)
* Experience working in a creative or production environment is a plus
This role is for an immediate start
You will be needed on site for a minimum of 3 days per week these days must be any three consecutive daysworking from 09:00am to 5:00pm on the days agreed with our client.
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