JOB DESCRIPTION
JOB TITLE: Academy Operations Coordinator
DEPARTMENT: Academy
REPORTS TO: Academy Operations Manager
LOCATION: Compton Park
HOURS: 37.5 Hours. The role will include weekend and evening work as standard
DATE: July 2025
We are Wolves. Progressive, determined, bright, unified and humble. A pack that is hungry for
success. Wolves is one of the fastest growing professional football clubs in the UK, and also boasts
one of the richest histories in the beautiful game.
Formed in 1877, Wolves was a founder member of the Football League and was one of the country's
most successful sides in the fifties and sixties. During a two decade spell the Black Country's most
decorated side won three First Division titles and one of its four FA Cups.
Fast forward 70 years and Wolves are back amongst football's elite, in the Premier League for an
eighth successive season; but now we compete as a sports and entertainment business across
multiple brand verticals. As a challenger club, Wolves dare to be different, which is why creating
world class propositions in esports, fashion and music are all part of our ambitious plans.
At Wolves, we don't simply look to the future, we seize it.
We are committed to safeguarding and promoting the welfare of children, young people and
adults at risk. We expect all colleagues and volunteers to share this commitment. This means that
the post-holder is required to apply all relevant policies and uphold the Club's commitment to
safeguarding children, young people and adults at risk
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Job purpose
A key role within the Academy Operations Team, the Operations co-ordinator will support and
ensure the smooth and safe operation of the Academy sides from pre-academy to Under 16s,
ensuring that we provide a high-quality service to players, parents and site visitors
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Key responsibilities
* To be the first point of contact for all Academy operation functions, which includes but isn't
limited too; scheduling, deployment of stewards, catering co-ordination and site logistics.
* To co-ordinate the games programme for the U9s – U16s male FDP, YDP and support with
the PDP. Including the scheduling of games, pitches, referees, catering requirements, travel
and matchday administration.
* To utilise the multiple communication and reporting platforms for football on a daily basis,
including TeamWorks, IFAS, Kitman Labs & Whole Game System.
* To attend academy matchdays at Compton at weekends on a rota basis.
To line manage the Academy stewards. This will include having responsibility for their
schedules, holidays, training and payroll information.
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* To be the operational lead for all onsite activity at Compton for any Wolves Cups,
Tournaments that involve the U9s – U16s FDP & YDP Programme,
* To work cohesively with phase leads and the operations teams to ensure that weekly
schedule is produce in a timely fashion and shared with colleagues across the department
and club.
* To manage and support and oversee the running of all UK and international tours for those
that fall within the FDP & YDP phase.
General responsibilities
Compliance with Club policies
Compliance with the Club's health and safety procedures
Compliance with the Club's safeguarding policies
To promote the Club's values of progressive, humble, determined, bright and unified
To work consistently to embed equality & diversity into the Club
To undertake such other duties as may be reasonably expected
To maintain professional conduct at all times
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Safeguarding
This role carries a specific safeguarding responsibility. This means that the post-holder is required to
apply all relevant policies and uphold the Club's commitment to safeguarding children, young
people, and adults at risk.
_____________________________________________________________
Key relationships
Academy Operations Manager
Academy Manager – Football
Girls & Women's Operations Lead
Head of Safeguarding
Safeguarding Senior Manager (Academy Safeguarding Lead)
Human Resources Manager/s
EDI Lead
Player Care Officers
Academy Operations Team
Performance and Medical Team
Performance Analysis Team
Scouting Team
Education Team
Health and Safety Team
Professional, Youth and Foundation Phase Staff
Players, Parents, and Host Families
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PERSON SPECIFICATION
Job Title: Academy Operations Coordinator
Knowledge: the level and breadth of knowledge to do the job e.g. understanding of a defined system,
method or procedure, legal or regulatory frameworks etc
Essential
Experience of working in a logistics or administrative role.
A proven track record in a high energy, fast moving and pressurised environment.
Desirable
Experience in a similar role within a football environment
Technical/work-based skills: skills specific to the job e.g. language competence, typing skills, coaching skills
etc
Essential
Proficient in use of word and excel.
Competent in Outlook diary and email management.
Willing to learn the use of programmes such as and Microsoft Teams.
Able to develop effective working relationships at all levels.
Able to manage own time and tasks efficiently with a high attention to detail.
General skills and attributes: more general characteristics e.g. flexibility, communication skills, team working
etc
Essential
Understanding of how to work safely with children and/or vulnerable adults and uphold generally
accepted practice when working with those participants.
Promote, adhere to and implement the Club's Equality Policy and to work consistently to embed
equality and diversity within Club.
Desirable
Experience: proven record of experience in a particular field, profession or specialism.
Essential
Able to demonstrate success in a logistical/operations role
Desirable
Working with children and/or vulnerable adults
Qualifications: the level of educational, professional and/or occupational training required
Essential
Post-holder must hold or obtain at the earliest opportunity the relevant safeguarding training (i.e.
FA Safeguarding Children Workshop)
This position is subject to a satisfactory DBS check. The successful candidate must have a clear and
appropriate DBS certificate in place prior to commencing employment, in line with our safeguarding
obligations
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