Job Title: Site Administrator (Warehouse & Transport Support)
Pay: £12.42 - 13.00/hr
Location: Initially based in Luton
Employment Type: Full-time, Permanent
Working Pattern: 09:00 AM to 05:30 PM (MON - FRI)
Reports To: Distribution Manager
1. Introduction
We are seeking to recruit for Mandarin speaking experienced Site Administrators to support continuous 24/7 warehouse and transport operations at a major UK Fulfilment Centre. This role is essential to maintaining operational compliance, logistical efficiency, and safety standards across all areas of the site, including third-party logistics (3PL) coordination, driver management, returns handling, and enforcement of operational procedures.
2. Objective
The primary objective of this recruitment is to provide full administrative coverage across day and night shifts, supporting both warehouse and transport functions. The positions can be structured as fixed or rotating shifts based on operational needs and workforce flexibility. These roles are integral to ensuring seamless site operations and supporting ongoing performance metrics.
3. Role Overview
The Site Administrator will be a key point of contact for site logistics and transport coordination, playing a pivotal role in managing administrative processes, ensuring safety compliance, and supporting real-time communication across departments.
4. Key Responsibilities
Maintain and accurately update transport logs, delivery schedules, and warehouse records.
Coordinate daily inbound and outbound traffic with third-party logistics providers.
Manage driver arrival and departure processes, including documentation and check-in/out procedures.
Handle all administrative aspects of customer returns, including product verification, inspection scheduling, and system input.
Monitor site-wide compliance with Health & Safety policies and internal operational procedures.
Enforce site rules and standards, including access control, PPE adherence, and behavioural protocols.
Support the Distribution Manager in compiling key performance indicators (KPIs), audit preparation, and regulatory compliance documentation.
5. Candidate Profile
Essential:
Speak fluent Mandarin and English
Strong administrative background within logistics, transport, or warehouse operations
Excellent attention to detail and the ability to manage documentation with accuracy
Solid understanding of Health & Safety procedures in a logistics environment
Confident communicator with the ability to liaise effectively across departments and external partners
Comfortable working under pressure and managing multiple priorities in a fast-paced setting
Desirable:
Experience in a 24/7 operational environment
Familiarity with 3PL coordination and returns processing
Proficient in MS Office and warehouse management systems (WMS)
6. What We Offer
Full-time permanent role with long-term career progression
Opportunity to work within a large-scale, international fulfilment operation
Structured shift patterns to support work-life balance (subject to operational finalisation)
Dynamic and supportive team environment
Relocation of workplace from Luton – with appropriate transition planning
Next Steps:
Apply to this Warehouse Operative role through this advert. For more information, please contact The industrial team under (phone number removed) or email (url removed)
If successful, you will need to complete a digital registration with our agency. Please note that if you haven’t been contacted within 7 days of your application, assume you have not been successful at this time. However, your details will be retained for future suitable roles.
About Regional Recruitment Services:
This position is advertised by Regional Recruitment Services Ltd, an award-winning independent recruitment agency established in 2008. We specialise in permanent, temporary, and contract jobs across Commercial, Construction, Industrial, and Engineering sectors. Visit our website at to explore more job opportunities across the UK