This Health Records Clerical Officer post supports a range of services within the Health Records Department through a flexible and responsive approach.
Key Service Areas
* Health Records Library and Scanning Bureau – Responsible for the secure storage, management, and retrieval of patient health records in support of the Trust’s acute clinical services. This includes prepping, scanning and validating both historical medical records and newly generated paperwork into the Electronic Document Management System (EDMS).
* Access to Health Records and Data Quality – monitor the quality of the data in the Trust’s acute patient demographic system in relation to NHS standards and providing feedback and support to hospital staff where appropriate. The team also processes Subject Access Requests (SARs), which involves handling information across multiple clinical record systems.
This role may be required to work across both sites, depending on service requirements (Harrogate Hospital and Off-site storage facility).
The Health Records Service is part of the Trust’s Corporate Directorate and is overseen by the Health Records Manager.
The Health Records Library and Scanning Bureau manages the case note library, which holds the majority of patient health records for Harrogate & District NHS Foundation Trust (HDFT). These records must be stored, retained, transported, and destroyed in accordance with the NHS Records Management Code of Practice. The service also operates a Scanning Bureau, and this post includes responsibilities for digitising physical records by scanning them into the EDMS. Most scanning is carried out at Hornbeam Park, while an on-site bureau at Harrogate District Hospital facilitates prompt digitisation of paper records generated during care.
The Access to Health Records (ATHR) and Data Quality team supports patients’ legal right of access to their health information under the Data Protection Act 2018. This involves retrieving and compiling patient data requested under a Subject Access Request, as well as reviewing and then processing that request within a set timescale. The Data Quality function helps provide assurance on the accuracy and reliability of patient data across the Trust. By making use of various tools and techniques to analyse data sets, the team helps maintain up-to-date and accurate records both within local systems and those used for external reporting.
Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.
At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you’re looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients’ lives, HDFT could be the place for you!
We Offer Colleagues
* A supportive culture so colleagues can bring their whole selves to work.
* Staff Recognition – as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
* Employee Support and wellbeing – we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast‑track Physiotherapy service.
Please Note
* Due to high levels of interest, posts may close early if we reach a sufficient number of applications.
* Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
* Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
* All job offers are subject to satisfactory pre-employment checks.
For further details / informal visits contact: Name: Lydia Chapman. Job title: Health Records Manager. Email address: lydia.chapman3@nhs.net.
Seniority level
Entry level
Employment type
Full‑time
Job function
Administrative
Industries
Hospitals and Health Care
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