Your newpany & role
We are partnering with an excellent FTSE‑listed organisation looking for a proactive and enthusiastic Deputypany Secretary. As an industry leader, the business develops advanced electronic technologies that enable vital solutions across key sectors such as healthcare, aerospace and industrial automation.
Reporting directly to the Group General Counsel &pany Secretary, this role offers a high degree of independence within a close-knit and genuinely supportive legal team. You will be responsible for the provision and delivery of the secretariat function and providing high-qualitypany secretarial support to the Group General Counsel &pany Secretary, the PLC Board, the executive team, senior leadership, and the wider group.
You will advise on PLC/listedpanypliance, the effective functioning of the PLC Board, PLC reporting, regulatorypliance and maintenance of Group subsidiarypanies. The role will also support ancillary functions including share schemes, re-financing, acquisitions and disposals.
Responsibilities
PLC Matters
1. Project co-ordination assistance on the Annual Report, with responsibility for advising onernance content and drafting certain sections (, Corporateernance, Statutory Disclosures), proofreading and coordinating Auditor sign‑off.
2. Manage AGM activities, including venue logistics, liaison with Registrars/ Mailing House/ Designers andernance agencies, and production of all shareholder documentation.
3. Drafting and releasing “standard” RNS announcements ( TR1s, Director and PDMR).
4. Servicing of Board andmittees: circulating papers, drafting agendas,pliance actions for appointments / resignations, preparing Co Sec related board papers and producing minutes.
5. Conduct technical research and provide advice to the PLC Board to ensurepliance with thepanies Act 2006, Listing Rules, DTRs and Market Abuse Regulations, while maintaining best practice.
6. Leading on regulatory requirements for PLC, maintaining insider lists, notification of closed periods, organising “conflict of interest” and “Board evaluation” reviews.
7. Significant day-to-day contact with the PLC Board, the Executivemittee and Senior Leadership Team, with scope for Boardmittee exposure by acting as secretary to amittee, including responsibility for agendas and minutes.
8. Leading the delivery of shareholder-facing services including dividends, resolving shareholder enquiries and liaising with external providers
Share Schemes
9. Manage thepany’s issued share capital and share‑dilution calculations.
10. Monitor and maintain shareholding requirements for Executive Directors, ExCo and SLT.
11. Maintain award records for individuals holding LTIP, RSP, DSBP and Phantom awards.
12. Management of the vesting and exercising of grants at the appropriate time.
13. Work closely with HR on RemCo papers and approvals.
14. Administer the grant cycle of various awards.
15. Administer UK Sharesave and US ESPP scheme exercises while driving continuous improvement in scheme delivery.
16. Build strong relationships with third‑party providers and monitor their performance.
Subsidiary Matters
17. Manage statutorypliance for all active UK and international entities, including holding and dormantpanies.
18. Own key relationships with third party providers for overseaspliance.
19. Corporate database management for UK and overseas entities
20. Corporate database management for UK and overseas entities
21. Providepliance guidance on group structure changes such as mergers, disposals and acquisitions and support cross‑functional projects.
Advisory
22. Rmend best‑practice corporateernance and work with the business to develop practical solutions that support efficientpliance with legal and regulatory frameworks.
23. Build strong stakeholder relationships and positively influenceernance behaviours across the organisation.
24. Monitor developments in share schemes,pany law andernance, identifying potential risks and opportunities.
25. Work with the legal team and cross-functionally to develop and implement solutions that ensure the Group meets new legal, regulatory andernance requirements.
What you'll need to succeed
26. A pragmatic, calm and business-focused approach topany Secretarial support.
27. Strong interpersonal skills with a proven ability to develop trust with both internal and external stakeholders.
28. CGI qualification, with significant experience working within a UK PLC and exposure to global subsidiary work.
29. Demonstrated experience playing a key role in the Annual Report and AGM