Direct message the job poster from Staffscanner
HR & Recruitment Advisor - Staffscanner, Healthcare Industry, Foundation CIPD, Workplace First Aid Trained
Job Overview
As a Personal Assistant, you will play a vital role in supporting the executive team by managing administrative, planning, and project management tasks. Your primary responsibility is to alleviate the workload on the Director and COO, allowing them to focus on strategic decision-making, business growth, and leadership.
Why Join Us?
At Staffscanner, we care about making a difference. Our team is composed of experts in the healthcare sector who bring experience and dedication. We welcome individuals who are proactive, detail-oriented, and motivated to contribute to a dynamic work environment. We take pride in our roles, continually striving for improvement, and maintaining excellence in everything we do.
Key Responsibilities
* Calendar and Schedule Management: Manage the Director’s and COO’s calendars, schedule appointments, meetings, and conferences, and coordinate with internal and external stakeholders to optimize schedules.
* Travel Arrangements: Arrange travel, including booking flights, accommodations, ground transportation, and preparing itineraries, ensuring cost-effectiveness and alignment with preferences.
* Communication and Correspondence: Handle incoming emails, phone calls, and written communications on behalf of executives. Prioritize messages, draft responses, and ensure timely communication.
* Meeting Support: Assist with meeting preparations, including scheduling, agenda creation, document preparation, and minute-taking. Follow up on action items to ensure productivity.
* Information Management: Organize and manage sensitive and confidential information, maintaining files, databases, and records securely.
* Research and Analysis: Conduct research, gather data, and prepare reports or presentations on various topics, summarizing findings and providing recommendations.
* Project Coordination: Assist with project management by tracking progress, meeting deadlines, and facilitating communication among team members.
* Relationship Management: Maintain positive relationships with internal and external stakeholders, including clients, board members, senior leaders, and employees.
* Administrative Support: Handle administrative tasks such as expense management, invoice processing, preparing presentations, and managing office logistics.
Your Contribution
Your role is essential in driving efficiency and success within the company by supporting executive leadership, managing key administrative functions, and ensuring smooth operations. Your attention to detail and organizational skills will contribute to maintaining a structured and productive workplace.
Experience / Qualifications
* Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role.
* Strong organizational and multitasking skills.
* Excellent communication and interpersonal abilities.
* Ability to handle confidential information with discretion.
* Proficiency in Microsoft Office Suite and other relevant software.
* Experience in project coordination and planning.
* Familiarity with CRM systems and office management tools.
Job Types: Full-time
Pay: £35,000 - £40,000 per year
Additional Pay:
* Company pension
Schedule:
* Monday to Friday
Reference ID: Personal Assistant
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative, Strategy/Planning, and Project Management
* Industries
Hospitals and Health Care, Staffing and Recruiting, and Public Health
Referrals increase your chances of interviewing at Staffscanner by 2x
Sign in to set job alerts for “Executive Assistant” roles.
Glasgow, Scotland, United Kingdom 1 week ago
Glasgow City, Scotland, United Kingdom £31,200.00-£31,200.00 1 month ago
Glasgow, Scotland, United Kingdom 2 days ago
Bathgate, Scotland, United Kingdom 1 week ago
Glasgow, Scotland, United Kingdom 1 week ago
Glasgow, Scotland, United Kingdom 2 weeks ago
Customer Operations Manager - Glasgow G51 Delivery Office (G51 2BT)
Glasgow, Scotland, United Kingdom 2 weeks ago
Glasgow, Scotland, United Kingdom 2 days ago
Glasgow, Scotland, United Kingdom 1 week ago
Glasgow, Scotland, United Kingdom 2 weeks ago
Glasgow, Scotland, United Kingdom 1 week ago
East Kilbride, Scotland, United Kingdom 3 days ago
Stirling, Scotland, United Kingdom 3 weeks ago
Glasgow, Scotland, United Kingdom 5 days ago
Airdrie, Scotland, United Kingdom 2 days ago
Glasgow, Scotland, United Kingdom 1 week ago
Glasgow City, Scotland, United Kingdom 4 days ago
Glasgow, Scotland, United Kingdom 2 weeks ago
Glasgow, Scotland, United Kingdom 2 weeks ago
Glasgow, Scotland, United Kingdom 4 days ago
Glasgow, Scotland, United Kingdom 5 days ago
Glasgow, Scotland, United Kingdom 4 months ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr