Job title: Personal Assistant
Location: Sheffield or Manchester based.
Hybrid, 2 days a week in office.
About us:
Insight is a Fortune 500-ranked global provider of hardware, software, cloud, and service solutions, providing clients the guidance and expertise needed to define, architect, implement and manage technology today while transforming for tomorrow.
The Personal Assistant provides administrative, secretarial, and logistical support to an assigned member of Insight’s senior leadership team. They provide coordination and support directly to management and senior leaders including the facilitation of prompt, courteous, and effective communication channels with stakeholders.
Key responsibilities:
Scheduling & Calendar Management
Coordinate scheduling requirements for the assigned leader(s) and proactively manage their time with respect to priorities, goals, and objectives.
Responsible for full email management, ensure all responses are dealt with in a timely manner whilst nurturing positive relationships with key stakeholders.
Manage competing demands with a high degree of confidence and professionalism and handle matters expeditiously.
Internal & External Communications
Answer the phone, take messages and re-direct calls where necessary, receive and assist visitors and teammates where meetings are taking place.
Prepare, draft, and execute correspondence on behalf of the assigned leader, streamlining communications to ensure the leader is organised in the most productive way.
Show a high degree of discretion when it comes to sensitive and or confidential matters.
Planning & Executing Meetings
Arrange and participate in meetings including arranging logistics, setting agendas, taking minutes, owning actions, and ensuring completion of items.
Project Management
May be required to support a range of projects from start to finish, provide progress updates, and flag any issues that may impact agreed project timelines.
Event Planning
Work cross-functionally with internal and external vendors to organise events including scheduling agendas, briefing participants, and arranging venues, catering, and or logistics.
Travel & Expenses
Responsible for arranging frequent travel arrangements.
Responsible for processing expense claims, compile reports, process invoices, and track payments in line with expense policies and submittal deadlines.
This list is not exhaustive, you will be required to undertake additional responsibilities as reasonably requested by your manager.
Key skills and experience required:
1. Experience working in a secretarial and or administrative capacity is advantageous
2. Holds relevant professional qualification, accreditation and or certification
3. High level of written and spoken English
4. Fully conversant with Microsoft Office suite (Teams, Outlook, Excel, and Word) -Excellent project management, communication, and problem-solving skills
5. Experience of diary management, inbox management and managing travel arrangements on behalf of someone -Demonstrates previous experience and a keen interest in internal and external communications, partnership development, and event management
6. Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts
7. Experience of working within a globally diverse environment, showing an understanding of and keen interest in equality, diversity, and inclusion
8. Excellent attention to detail, with the ability to maintain a high level of accuracy
9. The ability to research, digest, analyse and present material clearly and concisely
10. A flexible, pro-active approach to work including the ability to prioritise and reprioritise
11. Demonstrates personal integrity, credibility, and flexibility within the scope of position responsibilities
About Insight:
We believe that by giving you the freedom to think big and empower you to reach your full potential, together we will achieve the best outcomes. Along with excellent benefits and a compelling reward package, we offer the opportunity to work in a supportive environment with a high level of autonomy and creativity - there’s a reason our average employee tenure is over 6 years.
We strive to display our three core values of Hunger, Heart, and Harmony every day. They represent and drive who we are here at Insight and by doing so we are doing amazing things. Insight started in a garage in 1988 and it is through harnessing our three core values that two brothers, Eric and Tim Crown, steered Insight to the Fortune 500 company it is today. We are now a Global IT Services and Solutions business, passionate about helping customers and the real people who sit behind them.
Application Details: