Job Title HSE Administration & Reporting Coordinator Location Basingstoke, RG24 8UB GB (Main)
Job Description
Working in partnership with M&S, at Gist we deliver industry-leading logistics and supply chain transformation.
At Gist, safety and people sit at the heart of everything we do. We value individuality and create an environment where everyone can bring their authentic self to work, contribute meaningfully, and make a real impact.
Chineham, Basingstoke based with periodic travel across the network | Monday–Friday | 37.5 hours
Salary: Competitive
This role sits at the centre of the HSE function, ensuring that information, records and reporting are accurate, timely and well-governed.
You’ll coordinate HSE data and administrative activity across multiple sites, acting as a key point of control for HSE reporting, assurance activity and documentation. While reporting forms part of the role, the emphasis is on maintaining strong foundations — ensuring the right data is captured, validated and presented consistently.
This role is ideal for someone who enjoys organisation, structure and ownership, and who takes pride in keeping complex systems running smoothly.
What’s in it for you?
1. 20% M&S discount on most things from furniture, fashion and food
2. 25 days’ annual leave plus bank holidays (rising with length of service)
3. Attractive annual bonus scheme linked to M&S performance and personal objectives
4. Auto-enrolment pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4x salary)
5. Discounted healthcare cash plan
6. Access to wellbeing support, including our Employee Assistance Programme
7. Ongoing development opportunities
8. Cycle to work scheme
Your impact
9. Act as the primary owner of the Insurance Claims, Occupational Health, and Safety shared inboxes, managing high volume enquiries quickly and accurately
10. Triage incoming queries to subject matter experts or resolve issues directly to maintain safe and efficient operational continuity
11. Use Microsoft Excel confidently to produce accurate, insightful, and timely HSE data reports
12. Serve as the primary point of contact for updates to the Safety Management System (SMS), ensuring consistent, compliant, and controlled document management
13. Implement SMS changes in line with approvals from the Health, Safety & Sustainability Leadership Team
14. Provide high quality administrative support to the Head of Central HSE, contributing to effective coordination and prioritisation across the function
15. Streamline administrative processes to enable site-based HSE Managers to focus on frontline safety
16. Take full ownership of end-to-end HSE administration and reporting processes across the network
17. Build strong and influential partnerships with HSE specialists and wider operational teams
18. Identify and implement opportunities to simplify, modernise, and improve administrative workflows
19. Produce daily “Flash” reports for Leadership, weekly scorecards, and month end reporting, including site risk profiling
20. Monitor audit completion, track safety alerts, and complete RIDDOR reports where required
You’ll bring:
Essential:
21. Strong background in administrative or coordination roles involving data and records
22. High proficiency in Microsoft Excel and standard reporting tools for data validation
23. Methodical approach, keen eye for detail, and the ability to manage competing priorities across a multi-site network
Desirable:
24. Experience building intuitive dashboards or routine reports that turn data into actionable insights
25. Prior exposure to HSE, risk management, or regulatory compliance environments
26. A background in multi-site or large-scale logistics/operational organisations
Why Gist?
At Gist we are united by our core values; with safety and people at the heart of everything do, we are progressive, accountable, collaborative, and ethical.
Our objective is to establish a performance-focused environment that is fair and inclusive, where everyone can develop, and connect meaningfully to their manager, the Gist vision, and M&S. We are fiercely protective of everyone’s health, safety, and wellbeing, and align firmly to M&S’s sustainability commitments in Plan A.
Gist will play an integral part in the M&S journey as it pushes boundaries to lead the retail industry into a greener, speedier, more inspiring era. As part of the M&S group, there’s never been a better time to be part of our team. Join us and make an immediate impact.
Gist aims to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. If you consider yourself to require reasonable adjustments to any part of our recruitment process, we invite you to share those requirements with us when completing your application. We will make every effort to ensure your needs are met to provide a fair and transparent process of assessment. If it’s meaningful to you, it’s important to us.
Recruiter Carr, Rachel (Recruitment Lead - )