Job overview
** THIS POSITION IS ONLY OPEN TO CURRENT UNIVERSITY HOSPITALS NHS FOUNDATION TRUST EMPLOYEES **
Our Endoscopy Unit are proud to be seeking a dynamic Endoscopy Academy Manager to join our busy Endoscopy Department and manage our brand new training programme.
This role will be responsible for the management, administration and organisation of the Endoscopy Training Academy for Sussex (Hub centre), Working to coordinate and support training, trainees and operational leads to lead in the operational and strategic management of the scheme at both local and wider level.
Main duties of the job
1. To provide an efficient administrative service with specific focus on the training schemes/HEE academy
2. Key relationships will particularly be between South East HEE trainees, trainers and the training schemes MDT participants.
3. To co-ordinate both F2F and virtual leadership meetings within the academy
4. To act as support for the Clinical and Nursing leads for the Department and HEE Training Academy as well as local schemes.
5. Coordinate candidate rotations in conjunction with the Training Leads.
6. Coordinate Endoscopy training/teaching events/sessions ensuring effective planning and delivery of the training programme
7. Facilitate the successful delivery of training sessions – to include the dissemination of up-to-date information and coordinating remote training access
8. Create, implement and review any standard operating procedures (SOPs) as necessary
9. Collect and analyse trainee feedback and disseminate as appropriate
10. Take, transcribe and disseminate notes and minutes of meetings and action points- Please see attached JD/PS for full details
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification
Providing a comprehensive, administrative and operational support function to the Endoscopy Academy and training schemes ensuring smooth day to day management, contributing to the delivery of high-quality training programmes in line with educational targets.
Providing a comprehensive, administrative and operational support function to the Endoscopy Academy and training schemes ensuring smooth day to day management, contributing to the delivery of high-quality training programmes in line with educational targets.
Person specification
Essential and Desirable
Essential criteria
11. GSCE Qualifications (A-C/4-9) including English & Maths
12. Advanced/NVQ/Higher Level/Vocational or Business and Administration Qualification (working towards or equivalent experience)
13. Knowledge & demonstrable experience of managing, supervising or coordinating teams and processes in the acute or primary NHS setting
14. Experience of working within either an Endoscopy or Education/Training NHS setting
Desirable criteria
15. Competent in using Microsoft packages (including Excel)
16. Medical Terminology Qualification
Equality, Diversity and Inclusion
Essential criteria
17. Evidence of having undertaken own development to improve understanding of equalities issues
18. Evidence of having championed diversity in previous roles (as appropriate to role)
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications