About the role As a construction focused Project & Commercial Data Coordinator within our team, you will play a crucial role in supporting the delivery of our projects. Your primary responsibilities will be: To provide seamless financial coordination and administrative assistance to the project delivery teams in the Property department. The successful candidate will act as a central point of contact for the project delivery team to ensure that finance and procurement-related queries and processes are dealt with effectively. Act as the link between Technical Services and Construction delivery teams, internal finance teams and the external supply chain to ensure that all financial processes are completed in accordance with John Lewis Partnership policies and to meet the project delivery timelines. To maintain, administer and manage the input of data for the setting up of projects and delivery of projects and their associated procurement activity on the financial systems including Coupa and Oracle. Deal with all queries both externally and internally on those systems, problem solving to a resolution. Protect the Partnership by complying with the Constitution, policies and standards. A fundamental element of the role will be to ensure all compliance issues are dealt with in a timely and effective manner with meticulous record-keeping and data storage. Produce documents and reports to a high standard. To contribute fully to the achievement of department objectives, resulting in world class project delivery. Partnership Salary Range - £29,500 - £46,500 (dependent on experience). Contract type - This position is a Permanent contract. Working pattern/flexible working - The Partnership has adopted a hybrid working approach, meaning you'll be able to work a mixture between the office and home based upon your personal needs whilst balancing the needs of the business. This team aims for around 1 day a week in the office to connect and on a more ad-hoc basis to attend key meetings. Location - The role requires travel to both the Bracknell and Pimlico head office locations, and you can nominate your preferred "main" location. Please note, any cost incurred as a result of travel to the office is the responsibility of the successful candidate. There is no travel allowance for this role. Key responsibilities Deliver project financial setup. Deliver project amendments to maintain correct project status. Administer the input of data onto the financial procurement systems to enable timely procurement activity to support the project and programme delivery. Support project quantity surveyors with reconciliations, processing invoices, cost reports, journals and purchase order management. Arrange for external quantity surveyors to have access to the Partnership finance systems. Provide regular reports for internal and external teams using Oracle and Coupa. Export, collate and prepare accurate information for ad hoc reporting. Raise requisitions and confirm receipt. Resolve supplier payment queries including regular management of the invoices on hold list. Resolve Oracle and Coupa queries. Assist with financial month end activities with particular focus at financial year end. Manage the supplier on-boarding process for project delivery supply chain members, ensuring they are correctly set up in our financial systems. Maintain the supplier management database and carry out periodic supplier due diligence activity. Track the preparation and completion of contract documents and ensure that they are submitted for execution. Manage, organise and archive project documentation and correspondence ensuring all hard copy and electronic data storage remains current and available for audit. Essential skills/experience you’ll need A-Level / NVQ Level 3 Qualified (Minimum) Computer literacy - Excel, Word, PowerPoint, Windows Strong numeracy skills Stakeholder management skills Problem solving Desirable skills/experience you may have Google Suite – Gmail, Sheets, Docs, Slides Oracle financial system Coupa procurement system For internal use only LI-HEADOFFICE LI-RZ1 LI-HYBRID About The Partnership We’re the largest employee owned business in the UK and home of our cherished brands, John Lewis and Waitrose. We’re not just employees, we’re Partners, driven by our purpose to build a happier world. As we look to our future, there’s never been a more exciting time to join us. We’re ruthlessly focused on being brilliant at retail. We continue to innovate, adapt and diversify. Never Knowingly Undersold on price, quality and service in John Lewis and passionately serving food-lovers in Waitrose. As Partners we all share the responsibility of ownership and in its rewards. We use our voices to contribute to our success, working together through the good and challenging times, holding true to our behaviours and treating everyone with kindness and respect. We all own making the Partnership somewhere we belong. Embracing our differences and creating an environment where we’re free to be ourselves and can THRIVE. Growing ourselves individually, and as a collective. As Partners, we make all the difference. And, we all own it. Important points to note: It’s important to note that some of our roles are subject to pre-employment vetting (which may include DBS checks for successful candidates). If required, you’ll be informed and provided with information about vetting during the recruitment process and we encourage you to complete any vetting documents quickly to avoid delays. Any DBS checks required will be carried out by a third-party registered body and financial probity checks may also be required for some of our roles. We also recommend that you apply as soon as possible as vacancies can close early if we see a high number of applicants. We want all of our Partners to have a good work-life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where possible. Please discuss this further with the hiring manager during your interview.