My client is looking for a reliable and detail-oriented Bookkeeper to support their busy team on a permanent basis at their offices in Knebworth.
This role involves a mix of bookkeeping, general office duties and coordination of reactive works, making it ideal for someone who enjoys variety and thrives in a fast-paced environment.
Key Responsibilities
• Processing invoices, payments, and reconciliations using Sage
• Managing accounts payable and receivable
• Assisting with payroll and VAT returns
• Maintaining accurate financial records and filing systems
• Supporting general office administration, including answering calls and managing correspondence
• Assisting other departments with ad hoc administrative tasks as required
Requirements
• Proficiency in Sage (essential)
• Previous experience in an accounts or finance role
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Ability to multitask and work independently
• Good communication and interpersonal skills
General Office Duties
• Answer incoming phone calls and manage the intercom system
• Set up job numbers and files, create cost sheets, and ensure spreadsheet formulas are functioning correctly
• Maintain accurate and up-to-date job costing records
• Chase outstanding and overdue invoices
Reactive Works Coordination
• Contact nurseries to schedule jobs and gather job details
• Issue and send purchase orders to subcontractors
• Follow up with subcontractors for quotes and invoices
• Log subcontractor attendance when QR codes are unavailable
• Confirm job completion with subcontractors
• Upload quotes to online portal
• Match work orders with monthly consolidated invoices and file accordingly