Facilities Administrator Purpose: Provide and manage administration responsibilities for the Site Services Operations Team. This will include but not be limited to providing a broad range of administration support across Hard, Soft and Project Teams. Furthermore, the role will oversee the Helpdesk function and CAFM system, enquiries/work requests, reception administration cover, single point of contact for absence cover and routing of GFM building related inquiries and occasional support for the Site MD on request. Role Responsibilities Preparation of the weekly management report Preparation of the monthly dashboard report Tracking and reporting on operational backlog Supporting all of the Site Services team ad hoc administration requirements Providing support to the Site Managing Director on request Providing Reception cover for sickness/holidays Coordinating with the Reception Administrator for leave/sickness cover Production of Jira (GFM) data for reports and specific requests Overall expertise on the CAFM application Support with audits and production of key information Tracking and closing out audit actions Support with procedure and risk assessment reviews Raising reactive work orders on the Jira system Arranging meeting rooms and coordinating diaries Supporting financial reporting and budget tracking Managing Site Services filing architecture Coordinating requests and queries in managers absence Passing urgent requests to the relevant team members as required Purchasing and ordering of material/parts Management of stationary requirements Management of signage requirements Coordination/ordering of PPE and workwear Support of special functions/hospitality requests Dealing with some emergencies and escalation of site services issues Ordering and stock control of stationery and consumables items required for the operational service Support of subcontractor induction and permit issuing where trained and appropriate Supporting HSE enquiries and requests for the operational teams Provide operations update information for the weekly management meetings. Ensure all H&S measures are in place or escalated to line management if gaps are observed for a robust and compliant service delivery Ensure statutory duties/responsibilities under the role of the Operations Administrator are completed on time and maintained Ensure PPM and Reactive data is reported at the end of each month for the monthly dashboard report Ensure the weekly flash report and monthly dashboard reports are released on time Support the operations team with the management and delivery of the induction/PTW processes and any issues are escalated to line management Person Specification Demonstrable experience working in a similar facilities administration role Background within manufacturing, engineering or similar environment Stakeholder liaison, able to clearly communicate written and verbally Helpdesk experience, desirable Wish to Apply? Send a copy of your CV to Anna Curtis at Insignis Talent