Overview
We are seeking a highly organised and proactive Personal Assistant to support our Director in a dynamic, multi-business environment. The ideal candidate will possess strong administrative skills, the ability to manage multiple tasks efficiently, and a high degree of discretion. This role is crucial in ensuring the smooth operation of the Director's daily activities, spanning several companies, and requires a professional with excellent communication skills and meticulous attention to detail.
This is an exciting opportunity for someone who thrives in a fast-paced environment and is eager to contribute to the growth of multiple ventures while directly supporting senior management.
Key Responsibilities
* Executive Support:Provide comprehensive administrative support to the Director, including managing schedules, appointments, and travel arrangements across multiple businesses.
* Administrative & Clerical Duties:Handle data entry tasks accurately, manage office organisation, and ensure all records, files, and correspondence are maintained effectively.
* Financial Assistance:Support with financial management using QuickBooks, including invoicing, expense tracking, and basic reporting.
* Project Coordination:Assist with the preparation of reports, grant applications, and presentations using Google Suite applications (Docs, Sheets, Slides).
* Communication & Liaison:Act as a first point of contact, exhibiting excellent phone etiquette when interacting with clients, vendors, staff, and stakeholders.
* Operational & Personal Support:Support clerical tasks as required, coordinate errands, and assist with personal administration to enable the Director to focus on strategic priorities.
* Confidentiality:Handle all business and personal matters with the utmost discretion in line with the attached Non-Disclosure Agreement.
Skills & Experience Required
* Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
* Proficient in office administration with strong organisational skills.
* Experience in data entry with excellent attention to detail.
* Familiarity with QuickBooks for financial tasks (preferred).
* Proficiency in Google Suite (Docs, Sheets, Slides) for document creation and management.
* Excellent communication skills, both written and verbal, with a professional phone manner.
* Ability to multitask, prioritize workload, and work independently in a fast-paced environment.
* High level of discretion and integrity when handling sensitive information.
* Full UK driving license and willingness to travel occasionally.
Personal Attributes
* Trustworthy and dependable with a high degree of professionalism.
* Positive, proactive, and solution-oriented.
* Adaptable and resourceful in managing changing priorities.
* Keen eye for detail and a strong commitment to excellence.
Benefits
* Competitive salary and potential for progression.
* Involvement in exciting and diverse business ventures.
* Flexible working arrangements where possible.
* Opportunity to work directly with senior leadership and gain broad business exposure.
Confidentiality
Due to the nature of the role, the successful candidate must sign a Confidentiality and Non-Disclosure Agreement (NDA) as part of their employment contract. This ensures the protection of sensitive business and personal information across all associated companies.
Job Type: Full-time
Pay: From £24,420.00 per year
Benefits:
* Casual dress
* Company pension
* Discounted or free food
* Employee discount
* Free parking
* On-site parking
* Store discount
* Transport links
Work Location: In person