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May 01, 2025
CARING FOR THE BODY, MIND & SPIRIT SINCE 1869
Medical Secretary, Medical Affairs - 1 position
Location: Medical Affairs, St. Joseph's Hospital - London, ON
Type: Temporary Regular Part Time
Salary Range: $29.11 - $34.23 /hour
This temporary part-time position is expected to extend until January 1, 2025, and is subject to the availability of work.
An excellent opportunity exists for a dynamic and collaborative Medical Secretary within the Department of Medicine, division of Rheumatology. The successful candidate will support a part-time, up to 24 hours with some flexibility, clinical practice and academic duties for Dr. Lillian Barra. Duties may include, but are not limited to, organizing and maintaining a busy clinical office, follow-up with patients, fellows, residents, etc., and liaising with various internal and external stakeholders such as the Ministry of Health, Long Term Care Residences, specialists, Western University, and organizing meetings and outlook calendar.
Essential Qualifications
* Graduate of a recognized Medical Secretary Diploma or equivalent experience
* 2-3 years administrative experience, preferably in a hospital or university environment
* Knowledge of a safety culture in a healthcare setting in compliance with OHSA
* Intermediate computer skills with Word, Excel, PowerPoint, Microsoft 365, Outlook, Google Calendar, PowerChart, M365, AcuityStar
* Excellent typing skills (35 WPM)
* High level of initiative and self-direction with proven problem-solving abilities
* Excellent organizational skills to manage competing priorities in a challenging environment
* Superior communication and interpersonal skills with a customer-focused attitude
* Ability to take meeting minutes
Preferred Qualifications
* Experience as a Medical Secretary or similar role supporting physicians in a clinical and academic setting
* Experience with PS Suite billing
* Managing a physician's calendar for appointments, meetings, and travel
* Preparing physician correspondence
* Basic accounting skills
* Proficiency in French or another second language is an asset
* Experience maintaining AcuityStar CVs
* Assistance with manuscript preparation
Teaching and Research
St. Joseph's Health Care London, through its affiliation with Western University and Fanshawe College, is a leading research and teaching hospital. Employees are expected to engage in activities related to teaching and research within their role, in addition to clinical duties.
Immunization Requirements
* Provide vaccination records or proof of immunity against measles, mumps, rubella, varicella (chickenpox), Hepatitis B, COVID-19, and influenza.
* Provide documentation of tuberculosis skin testing.
Your interest in this opportunity is appreciated. Human Resources and leaders use your profile information to evaluate your application. Only those under consideration will be contacted.
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