Procurement & Facilities Coordinator- Aberdeen (Part-time circa 30 hours)
The Role
The position of Procurement and Facilities Coordinator is responsible for coordinating the procurement process for the best quality equipment, goods and services (excluding Fluid-related purchasing) at the most competitive prices, whilst maintaining safe, efficient and compliant facilities across multiple sites.
Responsibilities
* Maintain accurate records of purchases, pricing, and other important data.
* Source and evaluate suppliers and vendors to ensure the best quality products at competitive prices in accordance with Company procedures.
* Manage relationships with suppliers to ensure timely delivery of goods and services.
* Ensure compliance with Company policies and industry regulations.
* Accurately prepare purchase orders in E1 (JD Edwards), ensuring requisition forms (when required) are completed from departments who originated request.
* Check requisition forms for accuracy (specifically their terminology and specifications) and assess if quantities are sufficient for needs
* Track and check deliveries to ensure ordered items are received
* Liaise with suppliers regarding order changes, cancellations or late/missed deliveries
* Liaise with departments regarding order status. Provide updates on changes, cancellations or assist with ordering more material if required.
* Assist with purchasing for key or special projects; track status of requisitions, suppliers orders, and delivery schedules; update all relevant parties of progress, or of issues that may impact the projects.
* Purchase personal protective equipment and other safety equipment as required.
* Provide completed delivery notes, invoices and month end receipting to Accounts.
* Coordinate the servicing and repair requirements of equipment maintenance schedules and company vehicles (including forklifts); and assist with lifting enquiries.
* Coordinate control stock inventory levels in line with repairs and maintenance schedules.
* Support the Laboratory with their calibration requirements.
* Maintain departmental documents and files in good order.
* Oversee day to day facilities coordination for facilities (workshop, yard, offices and quayside) including but not limited to utilities, office consumables, waste collection, and general maintenance.
* Coordinate with contractors and service providers for facilities related work.
* Ensure office facilities and services for facilities are managed and kept up to date.
Requirements
* Ability to work independently.
* Exceptional organization skills with attention to detail.
* Effective communications skills, bother verbal and written.
* Able to create and submit accurate paperwork to company-required standards.
* Ability to effectively present information, and respond to questions from suppliers, clients and managers.
* Proactively works to achieve tasks and objectives in a safe, timely and efficient manner.
* Be an effective problem-solver.
* Be an effective negotiator, acting as intermediary between suppliers and internal departments.
* Excellent attention to detail and compile accurate documentation and business correspondence.
* Ability to adapt to and manage changing job priorities and goals; and be capable of dealing with multiple tasks within tight timeframes.
* Previous knowledge and experience of purchasing and procurement processes required, ideally within the energy sector.
* Proven experience in facilities coordination.
* Intermediate skill level of MS Excel, Word and Outlook as a minimum.
* Experience of JD Edwards Enterprise 1.
Extra Details
* Salary- 28-32K pro rata
* Permanent
* Part-time (circa 30 hours over 5 days)
* Fully on-site (split over multiple sites)
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