Job overview
Are you ready to lead the charge in ensuring seamless operations within East Lancashire NHS Trust?
We are seeking a Senior Supply chain CoOrdinator to join our professional and customer focused Logistics and Supply Chain team. From managing inventory to optimising supply routes, this role is at the forefront of healthcare logistics, making a tangible impact on patient care.
The post holder will assist in the management of daily materials management service for dedicated areas within the trust.
Previous applicants need not apply.
Main duties of the job
The post holder will assist and supervise the daily Materials Management service for dedicated areas within the Trust.
The job is for 37.5 hours a week which will be made up of 7.5 hours daily shifts between the hours of 07:00 to 16:00 Monday to Friday
Operating within broad procedural guidelines the objective for the post holder is to ensure a timely and effective top up stock and non-stock system, replenishing stock to agreed levels, checking receipt deliveries, and put away of goods.
This post covers a range of tasks some of which require the exercise of initiative. To provide in association with other staff, a professional procurement and logistics service to the Trust.
To assist Trust Management in meeting the corporate objectives of the Trust.
Working for our organisation
The One Lancashire and South Cumbria (One LSC) a Corporate Collaboration hosted by East Lancashire Hospitals Trust is a ground breaking shared service which is creating a step change in procurement and supply chain maturity for the member trusts;
· Blackpool Teaching Hospitals NHS Foundation Trust
· East Lancashire NHS Trust
· Lancashire and South Cumbria NHS Foundation
· Lancashire Teaching Hospitals NHS Foundation Trust
Fundamentally re-shaping the role of Procurement across the local health economy to ensure the service is fit for purpose and can deliver value and customer satisfaction in a sustainable manner.
The vision is to deliver an excellent procurement, logistics and supplies service which focuses on continuous improvement, delivers value for the Trusts in terms of savings and efficiencies and improves outcomes for patients.
Why Join Us? • Opportunity to work on ground breaking technology that reshape inventory management systems in the NHS. • Collaborative and inclusive work environment that encourages innovation and creativity. • Numerous non-pay benefits including NHS pension scheme, car leasing and generous annual leave entitlement • Professional growth and development opportunities through training programs and workshops. Applicants are sought from across the private and public sector; the successful applicant will bring new learning, best practice and customer focus.
Detailed job description and main responsibilities
Detailed job description and main responsibilities
* Supervise, organise the workload of and motivate a customer facing Materials Management team that provides a professional supply chain and logistics service.
Lead in the implementation and maintenance of a inventory managed service, undertaking the day-to-day ordering activity on behalf of the customer.
* Replenishing goods at ward and departmental level using bar code systems as appropriate. Receive, check, and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location maintaining a clean and safe working environment.
* General tidiness of store areas will form part of a supervisor’s review of the team member’s areas.
* The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the storeroom shelves.
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o Keep all associated paperwork regularly updated in line with code and location changes.
o Have a flexible attitude to working hours to meet the needs of the customer.
o Assist with the provision of cover to other areas of Materials Management when necessary, ensuring this is adequate in times of leave and sickness.
o Ensure compliance with Trust financial instructions and policies.
o Other duties as required.
COMMUNICATION
o Work closely with other members of the Inventory Management and Lancashire Procurement Cluster Team and wider theatre /departmental based Trust colleagues.
o Communications will involve providing advice either by face to face and by telephone, within meetings, written, letters, memorandum, and e-mail.
o Resolve customer queries/complaints.
o Develop strong working relationships with Trust colleagues.
o Build and maintain strong customer and supplier relationships.
TRAINING AND DEVELOPMENT
· Undertake all relevant mandatory training.
· Maintain personal and professional development to meet the changing demands of the job,
Participate in appropriate training activities.
ORGANISATIONAL RESPONSIBILITIES
o To purchase goods and services, within agreed targets and for specific customer groups and departments.
o Develop and maintain a sound knowledge of products.
o Assist in value for money studies to contribute to savings targets and regularly report spend/savings activity.
o To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trust’s business plan.
o Ensure that clinical incidents are reported and dealt with in accordance with the Trust’s procedures, liaise with appropriate staff and keep records maintained.
o Advise customers of inabilities to supply and offer alternatives where identified.
* Process and monitor discrepancies ensuring that returns and credits are processed appropriately. Supervisors should provide assistance to team members as required.
* Carrying out quarterly reviews with appropriate theatre /department leads, using system information to illustrate spending patterns identifying products and stock levels.
* Assist team members with carrying out quarterly reviews by attending at least two meetings per annum with each team member under supervision.
* Act as a ‘Super User’ for Materials Management systems and processes.
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o Advise customers of slow or non-moving stocks and act appropriately for the benefit of the Trust.
o Ensure that a clean and safe working environment is maintained.
o Ensure that all duties are carried out in accordance with the Trust’s Health & Safety policy.
o Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures.
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o When required, provide input and assistance in introducing new technology processes across the LPC in line with departmental strategies.
o Report ongoing savings achieved in line with departmental procedure.
Provide appropriate cover for the Manager, Theatres Supply Chain & Logistics.
* ORGANISATIONAL RESPONSIBILITIES
To purchase goods and services, within agreed targets and for specific customer groups/departments.
Develop and maintain a sound knowledge of products.
To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trust’s business plan.
Ensure that clinical incidents are reported and dealt with in accordance with the Trust’s procedures, liaise with appropriate staff and keep records maintained.
Advise customers of inabilities to supply and offer alternatives where identified.
Advise customers of slow or non-moving stock and act appropriately for the benefit of the Trust.
Ensure that a clean and safe working environment is maintained.
Ensure that all duties are carried out in accordance with the Trust’s Health & Safety policy.
Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures.
When required, provide input and assistance in introducing new technology processes across the LPC in line with departmental strategies
Report ongoing savings achieved in line with departmental procedure.
PROFESSIONAL RESPONSIBILITIES
Have a good understanding and awareness of Trust Policies and Procedures.
Ensure compliance with Trust Standing Financial Instructions, EU Legislation and C.I.P.S. code of conduct.
EMPLOYMENT ACTS AND CODES OF PRACTICE
All employees are required to comply with employment legislation and codes of good practice.
Equality and Diversity
We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favorable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified.
Health and Safety
In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements.
Infection Control
All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training.
Sustainability and Corporate Social Responsibility
The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trust’s resources are used efficiently with minimum wastage throughout their daily activities
Risk Management
Employees are required to report every incident where the health and safety of self or others has been jeopardised (including near misses) and to carry out or participate in investigations into such incidents as required.
Safeguarding
All employees have a responsibility for safeguarding and promoting the welfare of children and adults. Further guidance can be sought from your Line Manager.
Data Protection Act
All members of staff are bound by the requirements of the Data Protection Act 1998.
Rules, Regulations, Policies, Standing Orders and Financial Instructions
All employees are required to comply with the rules, regulations, policies, standing orders and financial instructions of the Trust.
Research and Development Projects
Whenever you decide to undertake a piece of research, either as a Principal Investigator or Local Researcher, or Assistant Researcher, you must comply with the principles of Clinical Governance and the Research Governance Framework.
Development Review
Key performance objectives, development needs, and compilation of a Personal Development Plan will be discussed and agreed at Annual Development Review meetings.
Training
Post holders are required to attend any relevant and mandatory training for the post.
Person specification
ESSENTIAL
Essential criteria
* Personal Spec
* Qualifications
* Experiance
* Knowledge
* Practical/Physical Skills
* Supervisory Experiance
* I.T Skills