DescriptionSupporting documentsEmployerLocation
The Finance Assistant will work across all aspects of finance, including purchase ledger, billing and general ledger. Work will vary to support each area of responsibility as required throughout monthly and termly cycles.
The ideal candidate will have at least 2 years experience of working in an accounts team and with finance systems. They will be organised, accurate, and comfortable working independently, while also supporting colleagues during peak periods such as termly billing.
In this role you will:
1. Be the first point of contact for finance queries as they arise in the school
2. Support the Finance Business Partner and School Business Manager
3. Carry out day‑to‑day finance administration and transactions
4. Assist with monthly reconciliations and termly fee billing
5. Maintain accurate, timely and well‑organised financial records
Hours, Salary & Benefits:
Hours: Part‑time, year‑round position.
15 hours per week, with additional hours at the start and end of each term, and at the start of each month, to support billing and financial processing.
Salary: £28,000 – £30,000 FTE
(Actual salary dependent on hours worked and experience)
Benefits:
6. 5% pension contribution
7. EV scheme with Octopus
8. Cycle to work scheme and shopping discounts
9. Means tested staff discount
10. Complimentary lunch
11. Access to the group's counselling scheme
12. On site parking
13. Personal Accident at Work Cover
14. Use of Swimming Pool out of school hours
Job Description:
Purchase Ledger & Supplier Management
15. Process and post approved invoices daily, ensuring correct coding and VAT treatment
16. File invoices and documentation digitally
17. Process direct debits, standing orders, and ad‑hoc payments
18. Monitor the purchase ledger inbox and respond to queries
19. Monitor creditors and reconcile supplier statements (weekly)
20. Create supplier payment lists (bi‑monthly)
21. Maintain accurate supplier records and key information
22. Support purchase orders in line with agreed procedures
Billing & Reconciliations
23. Post bank transactions into the finance system daily
24. Notify the Registrar of registration fees and deposits received
Reconcile:
25. DBS account (monthly)
26. Deposits account (monthly)
27. Petty cash (monthly)
28. Credit card transactions (monthly)
Billing & Sales Ledger
29. Liaise with staff to gather information for termly billing
30. Prepare and enter charges for termly fee bills
31. Manage debtors termly, supporting the credit control process
32. Prepare sundry debtor invoices as required
33. Monitor and respond to enquiries in the billing inbox
Additional Duties
34. Answer finance inbox emails daily and file resolved messages
35. General enquiry handling from internal and external contacts
36. Assist with scanning, filing, post distribution and archiving
Person Specification:
Essential Experience & Skills
37. Experience of working in an accounts team
38. Experience working with a finance system
39. Familiarity with online banking or payment systems
40. Strong numerical accuracy and attention to detail
41. Excellent written and verbal communication skills
42. Ability to work comfortably and confidently independently
43. Good organisational skills and ability to prioritise workload
Desirable
44. Experience in the education sector
45. Experience with iFinance or similar cloud‑based accounting software
Full job description is in the attached candidate pack.
Safeguarding Statement
High March School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.