Litigation Operations Manager
Location:London OR Birmingham
Hours:Full-time
Salary:Negotiable
A highly regarded specialist litigation law firm is seeking a capable and hands-on Operations Manager to lead and streamline operations across large-scale group litigation matters. This newly created role offers a rare opportunity to shape operational frameworks in a dynamic legal environment.
This position is ideal for a litigation lawyer or fee earner looking to pivot into a non-fee-earning, operational leadership role. It also suits professionals from banking or consulting backgrounds (such as the Big 4) seeking to transition into legal operations—especially those who thrive on process-building, strategic thinking, and seeing the bigger picture behind complex legal delivery.
What You’ll Be Doing:
* Operational Strategy & Delivery:Build, implement, and refine operational processes to support effective management of high-volume group litigation matters.
* Project Management:Lead strategic initiatives focused on cost control, workflow efficiency, process improvement, and case logistics management.
* Process Ownership:Establish and manage key systems for handling large caseloads with complex claimant and payment requirements.
* Stakeholder Collaboration:Work closely with legal teams and business services (IT, Marketing, Accounts, HR, Compliance) across multiple offices to align operational delivery with business goals.
* Team Development:Set up the operational function and lead recruitment and management of additional operational support staff after initial embedding (within 6–12 months).
* Hands-on Execution:Proactively launch new frameworks, troubleshoot challenges, and continuously improve operational workflows.
* End-to-End Operational Management:Oversee daily management of case timelines, matter deadlines, and provide regular reports and updates to partners and stakeholders.
* Case Management Systems:Oversee and optimise case management systems to ensure efficient data handling and automation.
* Billing & Compliance:Liaise between partners, legal teams, and billing departments to ensure invoices are accurate, compliant with client requirements, and submitted on time.
* Risk & Compliance Oversight:Maintain and monitor the risk register, ensuring adherence to regulatory, financial, and internal risk protocols.
* Caseload Coordination:Drive activity through timely onboarding, matter engagement, and communication of client-specific billing and matter management needs.
* Internal Communications:Foster strong relationships across departments to ensure smooth case progression and effective information flow.
What We’re Looking For:
* Demonstrable experience in operational management, ideally within a class action or group litigation environment, with a strong understanding of associated risks.
* Proven track record managing complex projects with multiple stakeholders and large volumes of data and payments.
* Strong experience with case management systems and process optimisation.
* Excellent stakeholder management skills with the ability to build and maintain effective internal and external relationships.
* Ability to manage multiple deadlines in a fast-paced, dynamic environment, maintaining attention to detail and professionalism.
* Proactive, hands-on leader confident in establishing new operational functions.
* Strong communication skills for clear, concise reporting and liaison with partners, fee earners, and support teams.
* Comfortable with hybrid working and flexible travel between office locations.
* Ideal for litigators or legal professionals seeking to transition into a strategic operations role, with more exposure to legal queries than administrative tasks.
Apply now within or send your CV to:rio@douglas-scott.co.uk #J-18808-Ljbffr