Job Summary
The Events Coordinator plays a central role in the day-to-day running of our venue and events programme. From first enquiry to day‑of coordination, you will help ensure every event runs smoothly and every client feels supported.
Job Description
Oyez Arts is a Charitable Community Benefit Society on a mission to transform Altrincham Town Hall into a vibrant, multi‑purpose cultural hub at the heart of the town.
We programme and host an exciting mix of arts and cultural events, community celebrations, private hires, workshops, film nights, weddings, wellbeing classes and more. Alongside our own programme, we work with local artists, facilitators, businesses and community groups to make the Town Hall a space where people can meet, create and thrive.
We believe in the power of shared experiences. Whether it’s a packed gig night, a community gathering or a beautifully personal wedding celebration, we’re here to make it memorable.
We are a small, passionate team working together to make our vision for the Town Hall a reality and are now looking for a proactive, organised and personable Events Coordinator to help us deliver brilliant experiences and support the continued growth of Oyez.
This is a hands‑on role combining administration, customer service and live event delivery. The Events Coordinator will work across multiple projects, liaising with a wide range of internal and external stakeholders, and will be required to manage competing priorities simultaneously.
Key Information
* Salary: National Living Wage – £12.71 per hour
* Hours: 24 hours per week, part‑time role with potential to extend to full time
* Working pattern: Flexible, including some evenings and weekends
* Reports to: Events Manager
We look forward to hearing from you and welcoming a new member to the OYEZ team.
Job Requirements
Essential
* Excellent customer service skills, experience providing customer‑focused service with success.
* Passion for the arts and community‑focused projects.
* Strong administrative skills including use of Microsoft Office Suite or equivalent.
* Excellent communicator. Must deliver communications with a professional and warm approach – in person & via email/telephone.
* Fast learner: must be able to easily pick up new systems, platforms and be eager to make improvements in processes.
* Strong critical thinking skills with the ability to work independently and with a forward‑thinking approach to problem solving.
Desirable
* Experience managing multiple projects of varying scales simultaneously.
* Experience managing social media networks.
* Experience working in non‑profit arts environment.
* Experience working with project management systems such as monday.com, Docusign & Quickbooks.
Job Responsibilities
Event Enquiries & Client Management
* Act as the first point of contact for event enquiries (phone and email).
* Conduct venue tours/viewings and build strong client relationships.
* Prepare quotes and cost estimates.
* Issue booking forms, contracts, terms & conditions and health & safety information.
* Manage the event diary and track deadlines.
* Prepare invoices and manage deposits.
Event Planning & Coordination
* Coordinate room layouts, catering requirements and technical needs.
* Prepare detailed event sheets.
* Liaise with internal team members and external partners.
* Support project timelines and ensure smooth delivery.
Event Delivery
* Assist with event setup and breakdown (furniture, decor, equipment).
* Support live events including bar service, ticket sales and front‑of‑house.
* Ensure high standards of presentation across the venue.
* Provide excellent customer care throughout.
Contact for more info: enquiries@oyezarts.co.uk
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