New Site Administrator / Document Controller position in Bedford!
* Position: Site Administrator / Document Controller
* Location: Bedford, Bedfordshire
* Contract type: Freelance
* Start date: Late July 2025
* Duration: 4 years (expected contract end of November 2027)
* Pay rate: £ negotiable (dependant upon experience)
* Sector: New build construction
* Skilled Careers contacts: Mark Dixon
Company overview
A multi-disciplinary contractor specialising in major projects which include distribution centres, industrial units, highways and student accommodation.
Job overview
We are seeking an experienced Site Administrator / Document Controller to be project based on a £300+ million new build scheme towards the end of July with anticipated end date of August 2029 but there is a realistic opportunity for a contract extension and follow on projects.
Responsibilities
Reporting to a Project Director you will be:
* Recording inductions of new operatives to the project, taking copies of qualifications using the company s induction software.
* Collating health & safety files.
* Managing the Biosite system.
* Electronically filing all site paperwork using BIM360.
* Downloading and uploading drawings using BIM360 (similar interface to Aconnex).
* Creating, raising and responding to RFIs and Technical submissions.
* Production of reports (health & safety and client).
* Attend and minute key project meetings and ensuring the reviews is sent out to all required parties.
* Day to day management of the site office.
* Receiving training for systems and providing forward training to the rest of the team.
* Provide assistance in issuing permits to work to contractors.
* Request quotations and raising requisitions.
* Ordering for the site such as PPE, stationary and general consumables.
* Managing paperwork in preparation for audits.
* Answering and allocating all incoming calls and visitors.
* Prepare timesheets for site staff.
* General administration duties as required.
* Preparation and completion of O&M manuals for handover to the end user.
Attributes and Skills required or desired
* Previous experience of working within a live construction setting is essential.
* Strong I.T literacy skills especially with Microsoft packages.
* Previous experience of Electronic Document Management systems is also essential. A working knowledge of BIM360 or Aconex would definitely be an advantage.
* Exceptional organisational skills with keen attention to detail.
* Effective communication skills, both verbal and written, for engaging stakeholders at all levels.
Rewards and benefits
* A competitive daily rate
* Long-term freelance contract.
Whats next
If you feel this may be the job for you please click apply now .
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