St John's Medical Centre is looking for a highly motivated and organised part-time Medical Secretary. This vacancy is for 25 hours a week which will include a full day on a Tuesday and a Thursday with the remaining hours to be discussed during the interview.
The role provides a comprehensive secretarial service for all cliniciansworking in the practice, ensuring referrals/ letters are processed in anefficient time frame.
The role will require excellent verbal and written communication skillsin addition to a clear understanding of patient confidentiality. You will berequired to possess a good working knowledge of IT systems.
The role provides a link between the patient, their GP and otherhealthcare professionals, excellent organisation skills and attention to detailare required for this role.
Main duties of the job
Typing letters, reports and associateddocumentation as required.
Ensure referrals, letters and medical reportsare typed up using the Clinicians preferred method (dictation, tasks, email)
Liaise with external agencies (incl: hospitals/community services/ Health Visitors) to ensure referrals are processed in a timelymanner
Ensuring patient/ clinician enquiries are dealtwith professionally and effectively to ensure highest levels of patient care atall times.
Process referrals using the electronic referralSystem
Ensuring requests for information are processedin a timely manner (incl Insurance Letters, SARS, /DVLA forms, Police lettersand Firearm Certificates)
Taking of meeting minutes and ensuring they arecirculated to all participants of meetings (incl staff, Safeguarding and PPG meetings)
Assisting with updating telephone, chaperonelists and other Practice documentation as required.
Assistwith the running of the community surgical scheme which includes: bookingappointments for patients, processing referrals for other practices and producingclinic folders.
Processing incoming letters and sending them as workflows to the relevant clinicians.
Attending and preparing safeguarding meetings.
About us
We are a GP practice with a patient population of approximately 13,500. We have a supportive team culture, good work life balance, attractive location in the centre of town with free car parking for staff.
This role is working within a small admin team who are extremely friendly and helpful offering good administrative support.
Job responsibilities
Main duties of the job
Typing letters, reports and associated documentation as required.
Ensure referrals, letters and medical reports are typed up using the Clinicians preferred method (dictation, tasks, email)
Liaise with external agencies (incl: hospitals/ community services/ Health Visitors) to ensure referrals are processed in a timely manner
Ensuring patient/ clinician enquiries are dealt with professionally and effectively to ensure highest levels of patient care at all times.
Process referrals using the electronic referral System
Ensuring requests for information are processed in a timely manner (incl Insurance Letters, SARS, /DVLA forms, Police letters and Firearm Certificates)
Taking of meeting minutes and ensuring they are circulated to all participants of meetings (incl staff, Safeguarding and CCG meetings)
Assisting with updating telephone, chaperone lists and other Practice documentation as required.
Assist with the running of the community surgical scheme which includes: booking appointments for patients, processing referrals for other practices and producing clinic folders.
Processing incoming letters and sending them as workflows to the relevant clinicians.
Attending and preparing safeguarding meetings.
Person Specification
Qualifications
* Educated to GCSE level or equivalent
* GCSE Mathematics and English C or above
* Computer Skills SystmOne preferred
* Experience of using dictation software
Experience
* Experience of working in an Administrative role.
* Experience of working in a health care setting as a Medical Secretary
Knowledge & Skills
* Ability to work core hours
* Flexibility to cover and work outside of core hours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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