Urban Outfitters Europe is a leading fashion and lifestyle retailer that began as a boutique in Philadelphia in the 1970s and now operates over 60 stores across Europe. We offer emerging design, vintage, and unique homeware that appeals to a digitally native, trend‑setting audience.
Role Summary
As a Buying Admin Assistant (BAA), you will support the daily operational functions within our Buying team and develop key cross‑functional relationships with partners in the US and UK head office.
What You'll Be Doing
* Ownership over the department critical path
* Provide administrative support to the buying team covering all class issues/queries.
* Purchase order placement; accurately keying orders for UK market product.
* PO tracking and management; ensure POs are delivered in a timely manner to support stock flow. Maintain all internal systems with accurate information updates.
* Assist with Monday Trade meeting preparation.
* Sample management: working with our vendor base to track samples for seasonal press days, passing samples for web photography, general sample organization, arranging for meetings and sign‑offs.
* Liaise with creative department to pull samples and advise suggestions for press.
* Presentations and picture packs; preparing these for monthly assortment reviews & sign‑offs. In addition, maintain ongoing assortment sheets for the Assistant Buyer / Buyer.
* Maintain STEP.
* Types and send sealing comments to suppliers.
* Additional ad‑hoc tasks.
* Responsible for sending out courier packages.
* Carry out comparative shopping trips to develop and maintain knowledge of the current marketplace.
* Opportunity to own area after 6 months under Junior / Assistant Buyer guidance.
What You'll Need
* A passion and enthusiasm for the Urban Outfitters brand and what we represent.
* A love for fashion and interest in the market at large.
* Ability to multitask in our fast‑paced buying office.
* Flexible and open to change as we grow the business.
* Strong communication skills.
* A keen eye for detail and accuracy.
* Fluent use of Microsoft Office – in particular Outlook, Excel and Power Point.
* Strong commercial awareness.
The Perks
Work‑life Balance
* Flexible start and finish times
* Bring your dog to work
Wellbeing
* Employees Assistance program to support mental, physical and financial health
* Fully equipped free gym and on‑site wellness room in Brick Lane and 50% discount of external gym memberships
* Private Medical Insurance
Employee Discount
* Up to 40% off at all URBN Brands!
Community
* One paid day to either volunteer or fundraise for a charity of your choice
Travel
* Cycle to work scheme
* Season ticket loan
Continued Development
* We offer structured support within the business alongside continued learning and development.
URBN is an Equal Opportunities Employer committed to diversity and inclusion. We provide equal employment opportunities regardless of age, sexual orientation, sex, gender reassignment, pregnancy, marital status, religion, race, or disability. We base all our employment decisions on merit, job requirements and business needs.
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