Salary: £31,236.00 - £34,610.00 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. Closing Date: 02 October 2025 The Role Are you an experienced administrator with a strong eye for detail, excellent organisational skills and experience working with financial data and supporting research applications or projects? We are seeking an enthusiastic administrator with great communication and problem solving skills to join our research and finance team where you will help to support our innovative and world-leading research agenda. You will act as Research and Finance Coordinator for Professional Services Colleagues in the School of History, Classics and Archaeology. You will organise, manage and prioritise the business needs for research support, and in particular research grant application support ensuring provision of an efficient service to both staff and students in line with School strategic objectives, as directed by the School Manager and School Research Manager. You will therefore have strong organisational and problem solving skills. You will also provide expert advice in research and finance support systems and tasks managing complex, pre- and post- award research support and high-level financial queries. We are looking for someone who is a good team player with some experience supervising tasks and excellent interpersonal skills as this work involves liaison with different stakeholders within and outside the University. A positive ‘can do’ attitude and a flexible and helpful approach is essential. We operate a blended working approach with at least half of your time spent on campus in our shared office space. If you would like to discuss this role please contact Lizzie Bell (Elizabeth.Bell2@ncl.ac.uk), School Research Manager and line manager to this role. Key Accountabilities Provide line-management to the Schools’ Research Support Officers, supporting their work to ensure required policies are implemented and due process followed and to ensure that research activity is effectively supported. Be responsible for the allocation of pre-award application support, triaging of application queries and ensuring the Research Support Officers are on track with application support to ensure deadlines are met. Work with the School Manager to provide task management to the finance assistant in supporting their work with planning, advice and accounts monitoring and reporting. Work with the Research Manager and School Manager to ensure full provision of PS support is in place to cover the portfolio of research and finance throughout the year. Arrange, co-ordinate and review relevant training needs of the Research Support Officers. Provide advice and guidance to academic colleagues for costing and planning complex research proposals, conferences, networks, fieldwork and other activities, in line with University and funder rules, ensuring that correct procedures are followed and maximum recovery of costs is achieved. Support academic colleagues with the application process and account set-up of complex research awards. This includes liaising with; Grants and Contracts, Contract Financial Management, the funder and project partners and to compile and complete appropriate project documentation e.g. application forms. Provide project financial management for school budgets, internal awards and complex research accounts including budget management, regular reporting and advising the budget holders on forecasted over/under spending. Oversee/undertake transactions such as travel bookings, purchasing, sales, expenses checks and payments as required, ensuring accurate records are maintained for audit purposes in compliance with relevant legislation Devise and maintain efficient administrative systems to ensure effective record keeping, budgetary management and the smooth running of projects. Be responsible for the administration of the School’s External and Internal Quality Assurance processes under the direction of the Director of Research and School Research Manager. Be responsible for ensuring that the school web presence is kept up to date with information about research projects, seminars, conferences and other activities, and to act as a central point for the coordination of school, faculty and University research news items. Any other duties within the scope and general nature of the grade which may be required from time to time including deputising for other members of the School research and finance team during busy periods and absences The Person (Essential) Knowledge, Skills and Experience Substantial experience in a relevant administrative role, Experience of establishing, reviewing, and monitoring administrative processes and using corporate systems in office environments, Understanding of the broad principles of the administrative research functions within a Higher Education setting. Experience of/ or demonstrable understanding of processing financial transactions in accordance with policy. Understanding of University Research support and experience of supporting the management or costing of research projects. Proven written and verbal communication skills. Ability to look ahead and plan for change, anticipate problems and troubleshoot where necessary, with effective problem-solving skills. Ability to work across a range of tasks in a complex, diverse department and manage activities accordingly. Attributes and Behaviour Listens to and builds on others’ ideas and suggestions. Able to motivate a team and work effectively as part of a team Plans own and others’ workload effectively, working calmly and efficiently under pressure and to tight deadlines, with excellent organisational skills using own initiative. Keep systems and up to date and ensure others know how systems work. Has a positive attitude for doing things better and looks for ways to make immediate improvements. Qualification A- levels (or equivalent) plus work experience in a relevant role or broad work experience acquired through a combination of vocational training and considerable on-the- job experience. Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution. We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population. At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme. In addition, we are a member of the Euraxess initiative supporting researchers in Europe. Requisition ID: 28582