Job Overview
We are currently seeking a Purchase Ledger Clerk within our Finance Department. The candidate will assist the team with invoices, queries, reconciliations, and payments.
Key Responsibilities
Internally: Daily contact by telephone, email or in person, with other team members and work colleagues from other departments and branches.
Externally: Daily contact with suppliers by telephone and E Mail.
* To process Vendor Credit Applications requests from different departments.
* To print and ensure all invoices once printed are scanned.
* To check /posting invoices with accuracy (with exclusion of expenditure invoices) for payment, including matching up invoices with our purchase orders and liaising with the relevant department(s) within the business.
* Ensure all invoices are correctly calculated (including VAT) and sufficiently detailed and meet standard set out in purchase ledger procedures.
* Check goods received with invoices on accrual.
* Reconcile suppliers' statements monthly.
* Investigate internal and external queries.
* Archiving of invoices.
* Payment of proforma invoices and others.
* Answer incoming calls.
* To contribute to continuous improvement of procedures to improve efficiency of the function and the department through the development of relationships with own team members and other departments.
* To adhere to quality processes and procedures.
* To monitor own progress towards business and individual objectives
*May be required to carry out other tasks related to the role.
Required Skills & Experience
* Sound organisational and administrative skills, including managing time effectively.
* The ability to deal confidently with people with clear and effective communication skills both verbally and in writing.
* Good numeracy skills, IT literacy and experience of Microsoft packages.
* Proactive, enthusiastic, self-motivated.
* Ability to prioritise and multitask.
* Responsible and reliable with a flexible attitude.
* Previous accounting experience
* Good customer service skills when dealing with customers and colleagues.
* The ability to work with minimal supervision and make decisions relevant to the successful outcome and conclusion of the processes.
* Ability to respond positively to new challenges and change
Job Types: Full-time, Permanent
Work Location: In person