This is an exceptional opportunity to work as a Purchase Ledger Clerk for one of the area’s employers of choice. The Purchase Ledger Clerk will provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines and perform other accounting and clerical duties as requested.
You will be rewarded with a competitive benefits package including an enhanced annual leave allowance, monthly wellness contribution, free on-site parking, employee benefits and discounts platform and a fun and inclusive social calendar! The role will be working on a hybrid basis, with three days a week in the office.
Key responsibilities
* Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements
* Process (Apply online only) purchase invoices per week and ensure all non-PO invoices are coded correctly in line with agreed coding guidelines
* Match invoices to purchase orders and ensure all invoices are appropriately authorised, either electronically or manually, in accordance with the agreed approvals matrix
* Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return
* Ensure invoices are correctly processed in relation to the Construction Industry Scheme (CIS)
* Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines
* Reconcile supplier statements to the Purchase Ledger system every month
* Deal with suppliers and staff re. purchase order, invoice and payment queries, in a timely and professional manner
* Process weekly BACS payment runs in accordance with agreed timetables
* Create new supplier accounts after conducting all necessary verification checks ensuring the agreed timescale is adhered to
* Review and follow up debit balances to clear within agreed timelines
* Export weekly transaction data from Concur expenses system for review, code correction and upload
* Assist with the review and maintenance of the Purchase Ledger user guide, user system queries and new user training
* Assist with KPI reporting and Purchase Ledger housekeeping tasks
Essential skills and attributes:
* Extensive experience of working in a busy purchase ledger function
* Proficient with Microsoft applications including Teams, Sharepoint, Outlook, Word and Excel - preferably with experience of using various P2P/ERP systems
* Basic bookkeeping knowledge would also be preferable
* Experience of Accounts Receivable processes would be extremely beneficial
* Professionalism, discretion and confidentiality
* Attention to detail and dedication to producing quality, error free work
* Efficient and organised in approach
* Proactive in keeping managers and colleagues updated and making them aware of any issues
* Strong interpersonal skills to facilitate good working relationships with colleagues around the business
* A full UK driving licence is essential
KEYWORDS: purchase ledger, accounts, Concur, finance, invoices
Unfortunately, due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.
We are acting on behalf of the client as an Employment agency in relation to this vacancy.
We are an equal opportunities agency and welcome applicants from all backgrounds