Equans is looking for a Document Controller to join our team at our Head Office in Hatfield. This is a full-time role offering a competitive salary and comprehensive benefits package.
The Document Controller will play a crucial part in supporting the delivery of construction and regeneration projects by managing, maintaining, and coordinating all project documentation. You will ensure that information is controlled, up-to-date, compliant, and accessible to project teams, clients, and subcontractors. This is an excellent opportunity for someone who is highly organised, detail-focused, and confident working within a fast-paced project environment.
What will you deliver?
Document & Data Management
Maintain and manage all project documentation in line with company processes and client standards
Control the flow of documents, ensuring accuracy, quality, and timely distribution
Ensure drawing registers, revision histories, and change logs are fully up to date
Oversee document numbering, conventions, templates, and naming standards
Project Information Control
Upload, review, quality check, and manage documents via EDMS such as Viewpoint/4Projects, SharePoint, BIM or similar
Track document-related activities including approvals, comments, and workflows
Liaise with project teams, consultants, subcontractors, and clients to coordinate documentation requirements
Ensure all internal and external documentation is issued, received and archived correctly
Compliance & Quality Assurance
Support project teams with compliance against ISO standards, QA procedures, and project-specific documentation requirements
Prepare documentation packs, O&M manuals, handover information, and supporting records
Assist in audits, process reviews and ensuring consistent document control best practice
General Support
Provide administration and coordination assistance to project and operational teams
Maintain clear communication channels to ensure documentation processes run smoothly
Support training and guidance for colleagues on document control systems and protocols
Who are you?
Skills, Knowledge & Experience
Proven experience in a Document Controller or similar administrative/coordination role within construction, engineering, or related sectors
Strong understanding of document control processes, workflows, and standards
Experience using EDMS platforms such as Viewpoint/4P, BIM, Asite, or SharePoint
Excellent organisational skills with strong attention to detail and accuracy
Confident communicator with the ability to work collaboratively across teams
Ability to manage multiple tasks, priorities, and deadlines
Good IT literacy, including Microsoft Office
Knowledge of ISO standards and QA processes (desirable)
Qualifications
Educated to GCSE level or equivalent
Further training or certification in document management is beneficial but not essential
What can we offer you?
24 days annual leave (+ public holidays)
Life cover equivalent to 2× annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle-to-work scheme and holiday purchase scheme
Two corporate social responsibility days per year
A broad range of learning and professional development opportunities
A friendly, supportive workplace with opportunities to progress your career
Who are we?
In the UK & Ireland, Equans delivers sustainable facilities management, regeneration, energy, and digital services. With 15, employees, we support businesses, communities, and the public sector in accelerating the transition to a low-carbon, resilient future. Globally, Equans operates in 20 countries with 90, employees and is part of the Bouygues group.
Our ambition
At Equans, our ambition is to be recognised for operational excellence and as a workplace where people thrive. Our values Accountability, Respect, Team Spirit and Service Focus guide all our actions. We take ownership, support one another, work collaboratively and always put customers at the heart of what we do.
Whats next?
If this role is of interest to you, please click below to register, apply, and track your progress. A member of our Resourcing Team will review your application and be in touch.
We are committed to building a workforce that reflects the communities we serve. We welcome applicants from all backgrounds, including women, ethnically diverse candidates, people with disabilities, and individuals from all protected characteristic groups under the Equality Act .
Applicants must have the right to work in the UK. Some roles may require a Disclosure check depending on project requirements. Recruitment for this role is managed by the Equans Resourcing Team; agency involvement is not required.