Owen Reed is seeking to recruit an exceptional Legal Secretary with strong Dispute Resolution experience for a leading law firm.
This is an exciting opportunity for a highly organised, proactive, and detail-oriented individual to provide first-class secretarial support within a busy professional environment.
Key Responsibilities
* Provide a first-class legal secretarial service to a busy team within a professional environment.
* Build and maintain effective working relationships with Senior Associates, Associates, Trainees, the Secretarial Team Leader, the wider secretarial services function, practice areas, and other support departments.
* Demonstrate advanced knowledge of MS Office with a minimum typing speed of 60 wpm.
* Proactively and accurately monitor/oversee inboxes on the team’s behalf during absence, as agreed with Associates.
* Manage and oversee calendars, schedule all meetings and related logistics, and ensure arrangements are in place (room bookings, updated calendars, etc.).
* Prepare, edit, and proofread all documents, ensuring adherence to house style with attention to detail and quality.
* Collaborate effectively with Executive Assistants, central teams, and fellow Legal Secretaries, providing cover during holidays and absences.
* Respond promptly to tasks and manage deadlines effectively to ensure expectations are met.
* Act as a professional and effective point of contact, managing telephone calls, taking accurate messages, and representing the team both internally and externally.
* Manage and coordinate billing and compliance processes on behalf of the team, including taking a lead role in bill creation, and working closely with billing and compliance teams to ensure correct procedures are followed.
* Ensure expense claims are submitted accurately and on time.
* Take initiative to identify and resolve issues proactively.
* Demonstrate confidentiality, diplomacy, and a strong understanding of the group and its clients.
Skills & Attributes Required
* Strong desire to develop within the role and enhance skills, including anticipating team needs and thinking ahead.
* Proactive approach with the ability to understand and interpret team requirements.
* Enthusiasm and resilience to manage a demanding workload.
* Excellent organisation and prioritisation skills, with the ability to meet deadlines.
* Diplomatic, with sound judgment.
* Flexible, positive, and committed attitude.
* Clear and concise communication skills.
* Highly organised, with the ability to manage workload and deliver results under pressure.
* Motivated, proactive, and solutions-focused with a strong “can-do” approach.
* Client-focused mindset, delivering excellent service.
* Strong team player with the ability to build relationships at all levels.
* Calm and efficient under pressure.
* Punctual, flexible, and responsive approach to work.
* Advanced knowledge of MS Office with a minimum typing speed of 60 wpm.
#J-18808-Ljbffr