Admin Officer – Executive PA
Our client, an international company with offices in the City of London, is looking to recruit an Admin Officer.
Responsibilities
* Provide professional secretarial support and personal assistance to the Chief Representative of the company.
* Support the Expatriate Human Resources & General Affairs Department with entertainment and security management tasks.
Key Responsibilities
The Administrative Assistant will assist with:
* Arranging meetings and managing diaries for senior management (SM).
* Organising business and personal trips for SM within and outside the UK.
* Meeting and greeting high-profile customers and guests of SM.
* Managing budgets, accounts, bookkeeping, and processing expenses for SM.
* Organising lunches, dinners, parties, and receptions.
* Booking golf club memberships, managing logs, bookings, fees, and expenses.
* Handling customer and client hospitality arrangements, including hotel bookings, transportation, gifts, and golf bookings.
* Managing activities related to Japanese societies and social activities involving the company in the UK, such as Nippon Club, Japanese school, JCCI, Sanyuu-Kai, and Japan Society.
* Advising on and booking venues for functions.
* Acting as an intermediary among staff, customers, and SM.
* Supporting EUAJA HR department with entertainment and security tasks.
* Managing car lease and chauffeur services.
* Providing support to the Personal Assistant to the Managing Director as needed.
Skills
* Professional, flexible, and well-organized with initiative.
* High literacy and numeracy skills.
* Excellent communication skills in English.
* Proficiency in Word, Excel, PowerPoint, and effective email communication.
Open-minded, respectful, and a team player.
The client is based in St. Paul's, London.
This is a 3-day in-office position.
The salary is circa £40K plus overtime. Please send your CV in Word format, including your salary expectations and notice period.
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