Main area Mental Health Inpatient Unit Grade Band 3 Contract Permanent Hours Part time - 30 hours per week (30 hours over Mon - Fri) Job ref 186-429-26-MH
Employer Nottinghamshire Healthcare NHS Foundation Trust Employer type NHS Site Sherwood Oaks Hospital Town Mansfield Salary £25,760 - £27,476 Per annum (pro rata for part time) Salary period Yearly Closing 18/06/2026 23:59 Interview date 30/06/2026
Clinical Team Secretary
Band 3
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Job overview
An exciting opportunity has arisen for an enthusiastic individual to join the Admin Team at Sherwood Oaks in the role of Clinical Team Secretary to the Consultant Psychiatrists, Specialist Doctors, Resident Doctors, Clinical Psychologists and Advanced Practitioners at Sherwood Oaks Inpatient Unit.
Sherwood Oaks Hospital is an acute adult mental health hospital supporting male and female adults from 18 - 65 in a secure setting. For personal safety ALL members of staff are required to carry a personal alarm and keys when visiting areas outside of the main Admin Office (where this position is based). Personal alarms are provided as needed.
As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to the Clinical Team. You will be required to have good written and verbal communication skills, have excellent skills in Microsoft Office packages and have experience of working in a busy office environment.
Main duties of the job
The post holder will provide an effective and efficient administrative service for Consultant Psychiatrists, Specialist Doctors, Resident Doctors, Clinical Psychologists and Advanced Practitioners which will include:-
* Formatting/typing reports for MHA Tribunal/Appeal hearings, liaising with the Clinical team and MHA to arrange Hearing/Appeal dates; Diary Management of the clinical team; dealing with internal/external mail to the Clinical team; maintaining spreadsheets detailing all MHA activity in relation to Tribunal/Appeal hearings; typing and submitting referrals from the clinical team to General Hospital for Medical Conditions/Test requests; providing any other admin support requested by the Clinical Team or Admin Team Leader
* The Clinical Team Secretary will work alongside other members of the administrative team for the Inpatient Mental Health teams including covering Inpatient Secretary duties/cross cover for meetings and board reviews.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire\'s biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Detailed job description and main responsibilities
Duties will include; providing a high quality secretarial support service to the Consultant Psychiatrists, Specialist Doctors, Resident Doctors, Clinical Psychologists and Advanced Practitioners.
The successful candidate will:
* Be highly presentable with strong communication and people skills
* Be able to type and format tribunal reports
* Have a knowledge of office management and basic administrative processes
* Have good organisational and multi-tasking abilities
* Be self-motivated
* Be confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel)
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person specification
Qualifications
* Typing qualification or equivalent
* Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
* RSA 3 or Equivalent
Experience
* Minute taking experience
* Scheduling/ Diary Management
* Proficient use of Microsoft Office software
* Previous experience of working in an office environment
* Ability to work as an effective team member
* Maintain electronic records/information on computer
* NHS experience
Contractual Requirements
* Ability to travel between venues
* Requirement to complete Mandatory Training
Physical requirements
* Requirement for sitting in a restricted position for a substantial proportion of the working time
Skills
* Good numeracy and literacy skills
Values and Behaviours
* All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion and Teamwork
* All colleagues are expected to demonstrate an understanding of, and commitment to, Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust\u2019s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Additional Information
* We reserve the right to close the post early once we have received a sufficient number of applicants.
* The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
* In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
* For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as \'spent\' will also be checked as part of an Enhanced DBS Disclosure.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name Mandeep Rana Job title Admin/ Performance Manager Email address Mandeep.Rana@nottshc.nhs.uk Telephone number +441158659534 Additional information
We welcome the opportunity to show you around the hospital, if you wish to take the opportunity to look around before, or during the application process, please contact on +441158659534 or via e-mail on Mandeep.Rana@nottshc.nhs.uk
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